Job Advert
Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working.
Three of the four vacancies have flexible working locations, but one of the (two Dental Directorate*) posts will be solely based in Glasgow (city centre).
Flexibility to travel to our offices is a requirement of all our roles. We’re happy to talk about how you want to work.
Work Pattern: Fixed Term**, Full Time, 37 hours per week.
Fixed-term or Secondment** for 18 months (from appointment)
**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through education, training, workforce development and data, digital and technology across the health and social care system in Scotland.
We are the leader in educational design, delivery and quality assurance and provide wide-ranging support to workforce development. We are the official provider of workforce statistics for NHS Scotland and support national workforce planning. We design and develop digital technologies supporting innovation and transformation.
Our goal is to create a workforce that meets the needs of the People of Scotland, through collaboration with staff, learners, and our stakeholders. The NES Strategy 2023-26 outlines our ambitions as a national statutory learning organisation and our strategic positioning within the health and social care innovation landscape.
The Opportunity
We currently have four Admin Officer vacancies across three Directorates (Dental x 2*; Medical; and Social Care). We are looking for enthusiastic and self-motivated individuals to join these highly talented teams.
You will be part of a wider team of administrators providing comprehensive administrative and technical support for the delivery of services across NES. In these exciting and varied roles, you will collaborate across multiple workstreams and organisations, having a direct impact on the successful delivery of education and training for the health and social care workforce in Scotland.
These roles will offer the opportunity to gain a wider understanding/working knowledge of the services provided by NES. The intention is to be able to grow our own operational support teams of the future, and these roles will be a key part of that journey.
Do you enjoy working at pace and being adaptive to an ever-changing environment?
Do you enjoy working with a wide range of stakeholders and across multidisciplinary teams?
Do you enjoy making a difference, influencing improved ways of working, and sharing innovative ideas?
Do you enjoy problem solving and collaborating with others?
As an Admin Officer (Administrator) within NES you will have the opportunity to bring your unique skills and experience to the table, collaborating across multiple workstreams to support the services of our Directorates and the wider organisation.
Does this sound like you?
What We Love to See
Admin Officers (Administrators) offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:
- Extensive experience working in the field of business operations, including providing business support to meetings and production of formal minutes/action notes
- Experience of working collaboratively and flexibly within in a team, and across other workstreams and departments
- Ability to communicate clearly, effectively, and confidently at all levels (both verbally and in writing)
- Experience of maintaining comprehensive and complex programme documentation in a manner that is accessible
- Confidence in using a variety of Microsoft packages (e.g., Teams, Word, Excel, Office 365, SharePoint) and a willingness to enhance this knowledge
- Ability to proactively identify and communicate improvements to processes and systems
- Ability to work on own initiative, to effectively organise and prioritise own workloads and that of others, and to meet strict deadlines
- Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
- Coaching/mentoring experience
Diversity and Inclusion
Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.
We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in an office administration role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.
If you are considering applying and feel it would be helpful to discuss this initially, please don’t hesitate to contact:
- Dental Directorate: Melodye Rennie at melodye.rennie@nhs.scot
or Morag McDiarmid at morag.mcdiarmid@nhs.scot
- Medical Directorate: Laura Armstrong at laura.armstrong@nhs.scot
- Social Care Directorate: Theresa Savage at theresa.savage@nhs.scot
Next Steps
** Candidates wishing to apply on a secondment basis are strongly encouraged to discuss this with their current employer at the earliest opportunity, ideally prior to application.
Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.
All applicants who are shortlisted for interview will be contacted by e-mail.
Online interviews will take place between Wednesday 29 and Friday 31 May 2024.
For further information please refer to the Job Information Pack enclosed below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scot