Job Advert
Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. Regular presence at our Edinburgh office (Westport) is a requirement of this role. We’re happy to talk about how you want to work.
Work Pattern: Fixed term, Full Time, 37 hours per week
Fixed term or secondment** for 18 months from date of appointment
**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
The Finance & Procurement Directorate operates under a Finance Business Partnering ethos to support NES in delivering its strategic objectives and in the management of its £700m annual budget within a robust and proportionate governance structure.
The Governance and Operational team is part of the Finance & Procurement Directorate. The team is responsible for transactional processing and Financial Accounting, operating within a robust governance structure.
The Opportunity
We are looking for an enthusiastic and self-motivated individual to join to join our highly talented and hard-working team, helping us to meet the deadlines and goals each month while being encouraged to self-develop.
We are looking for an individual with experience working in a business operations support role, ideally within a finance environment, using finance systems and tools alongside day-to-day operational functions.
Working within the Governance & Operational Finance team you will have the opportunity to work closely with two other colleagues to share tasks on a rotational basis, to ensure efficient processing of supplier and customer invoices and the processing of customer receipts and expenses.
Do you enjoy the challenge of working to deadlines and being adaptive to an ever-changing environment?
Do you enjoy working and communicating with a wide variety of people?
Do you want to play a key role in delivering a high-quality customer service to both our internal NES workforce and our external stakeholders (NHS visitors, suppliers and service providers)?
Do you enjoy working in a team and supporting your team members?
Do you want to develop your finance knowledge and skills?
The role will offer the opportunity to gain a wider understanding/working knowledge of finance and the finance systems used within the organisation. The intention is for NES to be able to grow their own finance professionals of the future and this role will be the start of that journey.
This is an early career opportunity to grow and develop within the specialist world of finance.
Does this sound like you?
What We Love to See
Finance Assistants have a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:
- Experience of processing customer and supplier invoices
- Reconciliation of supplier statements
- High attention to detail in all aspects of your work
- A self-starter with a customer service focus and a high level of motivation and initiative
- Experience of working collaboratively and flexibly within a team, directly supporting your colleagues
- Proven track record using Microsoft packages (in particular MS Teams, MS Outlook, and MS Excel) and confidence in learning and using other specialist software (e.g. accountancy systems)
- Ability to communicate clearly, effectively and confidently at all levels (both verbally and in writing)
- Proven track record using Microsoft packages (in particular MS Teams, MS Outlook, and MS Excel) and confidence in learning and using other specialist software (e.g. accountancy systems)
- Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
- Ability to work on own initiative, to effectively organise and prioritise own workloads and to meet strict deadlines
Benefits Which Matter
As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:
- Life-work balance - with opportunities for flexible working and remote working
- Generous NHS pension scheme
- Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
- Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
- NHS discounts and more
Diversity and Inclusion
Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.
We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in an office/finance administration role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.
If you are considering applying and feel it would be helpful to discuss this initially, please contact Lauren Hay, Governance Senior Adviser, lauren.hay4@nhs.scot
Next Steps
*NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.
Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required (i.e. a hybrid role). Please note, regular presence at our Edinburgh office (Westport) is a requirement of this role.
All applicants who are shortlisted for interview will be contacted by e-mail.
Online interviews will take place Thursday 16 May 2024.
For further information please refer to the Job Information Pack below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scot