Job Advert
Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. Occasional presence at the Edinburgh office is a requirement of this role. We’re happy to talk about how you want to work.
Work Pattern: Fixed Term, Full Time, 37 hours per week.
Fixed-term or Secondment** until 30 April 2025
**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
The Medical Directorate is responsible to the NES Board and through the Board to Scottish Government for the commissioning and delivery of postgraduate medical education in Scotland. The role of the Directorate is to oversee training, manage the trainee’s progress through the training programme and ensure the training is delivered to GMC standards.
The main role of the Scottish Medical Training (SMT) National Recruitment team is to manage the recruitment of training grade doctors into national and regional training programmes. We also work closely with other departments in NES to support the recruitment process for Dental Vocational and Foundation Pharmacy trainees.
The Opportunity
We are looking for a reliable, self-motivated individual to join our small, but dedicated team.
Working as a National Recruitment Administrator, you will have the opportunity to learn and gain experience of working in a fast paced, large scale recruitment environment.
You will provide effective and comprehensive range of administrative support in the coordination of workload planning and in the preparation and delivery of online interviews.
Do you enjoy working at pace and being adaptive to an ever-changing environment?
Do you enjoy working with a wide range of stakeholders and across a multidisciplinary team?
Do you enjoy making a difference, influencing improved ways of working, and sharing innovative ideas?
Do you enjoy problem solving and collaborating with others?
Working within the Scottish Medical Training (SMT) National Recruitment team you will have the opportunity to bring your unique skills and experience to the table, collaborating across multiple workstreams to effect real change within NES, and further afield.
Does this sound like you?
What We Love to See
Administrators offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:
- Extensive experience working in the field of business operations, including providing business support to meetings and production of formal minutes/action notes
- Experience of working collaboratively and flexibly within in a team, and across other workstreams and departments
- Ability to communicate clearly, effectively, and confidently at all levels
- Experience of following process guidance and of maintaining comprehensive and complex programme documentation in a manner that is accessible
- High level of confidence in using a variety of Microsoft packages (e.g., Teams, Word, Excel, Office 365, SharePoint) and a willingness to enhance this knowledge
- Awareness of Data Protection legislation and appreciation of the need for discretion and confidentiality in the workplace.
- Ability to proactively identify and communicate improvements to processes and systems
- Ability to work on own initiative, to effectively organise and prioritise own workloads and that of others, to meet strict deadlines
- Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
- Coaching/mentoring experience
Benefits Which Matter
As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:
- Life-work balance - with opportunities for flexible working and hybrid working
- Generous NHS pension scheme
- Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
- Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
- NHS discounts and more
Diversity and Inclusion
Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.
We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in an office administration role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.
If you are considering applying and feel it would be helpful to discuss this initially, please contact Stephen Lally, Deputy Scottish Medical Training Recruitment Manager, stephen.lally@nhs.scot
Next Steps
**NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.
Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.
All applicants who are shortlisted for interview will be contacted by e-mail.
Online interviews will take place on Thursday 18 July 2024.
For further information please refer to the Job Information Pack enclosed below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scot