Job Advert
Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. We’re happy to talk about how you want to work.
Work Pattern: Fixed Term, Full Time, 37 hours per week
Fixed-term or Secondment** For 18 months from date of appointment
**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
The Workforce Directorate works at a national level to support the delivery of NES’s strategic plan and is a key partner to the delivery of Scottish Government priorities for the health and social care workforce. It also provides a comprehensive People and Organisational Development strategy and service for the people who work for NES and externally.
The HR Trainee Services team is central to supporting a consistent employment experience for Doctors and Dentists in Training across NHS Scotland. Under the ‘lead employer’ arrangements, the team provides HR services as an Employing Board and a Placement Board (e.g Onboarding, Payroll, Salary Setting, Maternity/Paternity/Shared Parental leave and Absence) and in the delivery of ‘Once for Scotland’ activities including Skilled Worker Sponsorship, PVG checking and national Trainee Recruitment & Selection.
The Opportunity
We are looking for enthusiastic and self-motivated individual to be part of our talented and highly versatile team, based at our NES offices in Edinburgh or Glasgow.
We are looking for an HR Admin Assistant to join our HR Trainee Services team to support the delivery of national recruitment and employment services for Doctors and Dentists in Training (DDITs) across NHS Scotland.
In this exciting and varied role as an HR Admin Assistant, you will collaborate across multiple workstreams and organisations, having a direct impact on the HR Trainee Services team achieving and delivering their programme priorities
Do you enjoy working at pace and being adaptive to an ever-changing environment?
Do you enjoy making a difference, influencing improved ways of working, and sharing innovative ideas?
Do you want to play a key role in delivering a high-quality HR service to our Doctors and Dentists in Training ?
Working within the HR Trainee Services team is an excellent opportunity to gain HR experience operating in a fast paced, results driven environment. A qualification in HR is not an essential requirement for this role, as you may have relevant skills and experience which can be applied to this role, perhaps some customer service experience or an administration background
Does this sound like you?
What We Love to See
Our HR Admin Assistants offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:
High attention to detail in all aspects of your work
Customer focused with a flexible problem-solving attitude
High level keyboard skills with proven speed and accuracy
Ability to work collaboratively and flexibly within in a team, and across other workstreams and departments
Ability to communicate clearly, effectively and confidently at all levels (both verbally and in writing)
Ability to work on own initiative and to work closely with colleagues, to organise and prioritise workload and to meet strict deadlines
Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines
Benefits Which Matter
As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:
Life-work balance - with opportunities for flexible working and hybrid working
Generous NHS pension scheme
Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
NHS discounts and more
Diversity and Inclusion
Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.
We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in HR Administration role role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.
If you are considering applying and feel it would be helpful to discuss this initially, please contact matthew.marr@nhs.scot
Next Steps
**NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.
Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.
All applicants who are shortlisted for interview will be contacted by e-mail.
Online interviews (including a practical assessment) will take place on Wednesday 8th and Thursday 9th of January 2025.
For further information please refer to the Job Information Pack below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERS@nhs.scot