Job Advert
Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. We’re happy to talk about how you want to work.
Work Pattern: Fixed Term, Full Time, 37 hours per week
Fixed-term or Secondment** until 25th May 2026
**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
The Nursing, Midwifery and Allied Health Professionals (NMAHP) Directorate works to support the education, training and continuing professional development of nurses, midwives, allied health professionals, health and social care chaplains and healthcare support workers. The Directorate is also responsible for providing education, training and workforce development across wider professional groups and disciplines, often in partnership with other agencies, to support key policy drivers
The Opportunity
We are looking for a reliable and self-motivated Administrative Assistant to provide a wide range of administrative support to our large and busy team. Working as part of the business support unit in the team, you will be a flexible team player and possess excellent organisational, communication and digital skills.
Do you enjoy working at pace and being adaptive to an ever-changing environment?
Do you enjoy working with a wide range of stakeholders?
Do you enjoy problem-solving and enjoy collaborating with others?
Do you want to support colleagues within the team and across the Directorate, offering advice and support, and sharing information and expertise?
Do you enjoy making a difference and influencing improved ways of working?
Working within the team, you will have the opportunity to use your skills and experience whilst collaborating and supporting multiple workstreams and colleagues.
Does this sound like you?
What We Love to See
Administrative Assistants offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:
- Experience in business operations, including providing support to meetings and producing minutes and action notes
- High attention to detail in all aspects of your work
- Ability to work collaboratively and flexibly within a team and with external stakeholders
- Ability to communicate clearly, effectively and confidently at all levels (both verbally and in writing)
- Experience of managing work across multiple projects
- Ability to work on own initiative, to organise and prioritise own workload and to meet strict deadlines
- Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
- Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines
Benefits Which Matter
As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:
- Life-work balance - with opportunities for flexible working and hybrid working
- Generous NHS pension scheme
- Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
- Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
- NHS discounts and more
Diversity and Inclusion
Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.
We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in an Administrative Assistant role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.
If you are considering applying and feel it would be helpful to discuss this initially, please contact Anne Richardson anne.richardson@nhs.scot
Next Steps
**NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.
Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.
All applicants who are shortlisted for interview will be contacted by e-mail.
Online interviews will take place on 18th February 2025.
For further information please refer to the Job Information Pack below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scot