Job Advert
Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. We’re happy to talk about how you want to work.
Work Pattern: Fixed Term, Full Time, 37 hours per week
Fixed-term or Secondment** for 24 months from appointment
**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
The Dental Directorate is responsible for the delivery of high-quality education and training across a diverse range of training programmes, including the management, funding and provision of postgraduate education for dentists and dental care professionals (DCPs).
Within the Dental Directorate there are a number of workstreams. This post will support these workstreams whilst they deliver teaching in our clinical skills rooms.
The Opportunity
We are looking for an enthusiastic and self-motivated individual to be part of our small but talented and highly versatile team, based at our NES office in Edinburgh.
We are looking for an Admin Assistant to join our business support team in Edinburgh to primarily support the delivery of training within our clinical skills rooms along with any other on-site educational activities.
An effective team player, you will possess excellent organisational, communication and digital skills, with a strong focus on flexibility and customer service.
Do you want to play a key role in delivering a high-quality customer service to both our internal NES workforce and our external stakeholders (University of Edinburgh and NHS Lothian)?
Do you enjoy working at pace and being adaptive to an ever-changing environment?
Do you enjoy making a difference, influencing improved ways of working, and sharing innovative ideas?
Do you want to play a key role in delivering a high-quality training to the dental team?
Do you enjoy working in a team and supporting your team members?
Working within the Edinburgh Dental Education Centre, this exciting role will involve collaborating across multiple workstreams and organisations, having a direct impact on the quality of the training delivered.
Does this sound like you?
What We Love to See
Admin Assistants offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:
Customer focussed with a flexible, problem-solving attitude.
High attention to detail in all aspects of your work.
Experience of working collaboratively and flexibly within a team.
Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines
Benefits Which Matter
As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:
Life-work balance - with opportunities for flexible working and hybrid working
Generous NHS pension scheme
Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
NHS discounts and more
Diversity and Inclusion
Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.
We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in admin assistant role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.
If you are considering applying and feel it would be helpful to discuss this initially, please contact Gillian O’Brien, Senior Admin Officer/EDEC Centre co-ordinator, Gillian.OBrien@nhs.scot
Next Steps
**NHS candidates will be considered firstly on a secondment basis, and so are strongly encouraged to discuss this with their current NHS employer at the earliest opportunity, ideally prior to application.
All applicants who are shortlisted for interview will be contacted by e-mail.
In person interviews will take place on 17th April 2025.
For further information please refer to the Job Information Pack below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scot