Job Advert
We anticipate a large response and recommend submitting applications sooner rather than later as we may need to close as we may need to close this post early.
Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office and hybrid working. We’re happy to talk about how you want to work.
Work Pattern: Post 1: Fixed Term, Full Time, 37 hours per week
Post 2: Permanent, Full Time, 37 hours per week
Post 3: Permanent, Part Time, 18.5 hours per week
Fixed-term or Secondment** for 12 months until 31st October 2026 (Post 1)
**For NHS applicants, an NHS secondment will be offered in the first instance. For non-NHS applicants, a fixed-term or secondment would be considered.
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
The core function of the Nursing Midwifery and Allied Health Professions (NMAHP) Directorate is to support the education, training and continuing professional development of nurses, midwives, allied health professionals, health and social care chaplains and healthcare support workers. The Directorate is also responsible for providing education, training and workforce development across wider professional groups and disciplines, often in partnership with other agencies, to support key policy imperatives.
The NMAHP Directorate is made up of the following programmes of work:
NMAHP Workforce Education and Career Development
Practice Education and Pre-registration
Public Health
Women, Children, Young People and Families
Mental Health and Well Being
The Opportunity
We are looking for several reliable and self-motivated Administrative Assistants to provide a wide range of administrative support to our large and busy Directorate:
1 x full time, 37 hours per week, permanent
1 x part time, 18.5 hours per week, permanent
1 x full time, 37 hours per week, fixed term for 12 months
Working as part of the business support team, you will be a flexible team player and possess excellent organisational, communication and digital skills.
Do you enjoy working at pace and being adaptive to an ever-changing environment?
Do you enjoy working with a wide range of stakeholders?
Do you enjoy problem solving and collaborating with others?
Do you want to support colleagues across the Directorate, offering advice and support, and sharing information and expertise?
Do you enjoy making a difference and influencing ways of working?
Working within the Directorate, you will have the opportunity to use your skills and experience whilst collaborating and supporting multiple workstreams.
Does this sound like you?
What We Love to See
Admin Assistants offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:
Experience in business operations
High attention to detail in all aspects of your work
Ability to work collaboratively and flexibly within a team and with external stakeholders
Ability to communicate clearly, effectively and confidently at all levels (both verbally and in writing)
Experience of managing work across multiple projects
Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines
Benefits Which Matter
As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:
Life-work balance - with opportunities for flexible working and hybrid working
Generous NHS pension scheme
Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
NHS discounts and more
Diversity and Inclusion
Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work.
We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome.
It’s not essential to be in an Admin Assistant role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.
If you are considering applying and feel it would be helpful to discuss this initially, please contact Angela Curran - angela.curran@nhs.scot
Next Steps
Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.
All applicants who are shortlisted for interview will be contacted by e-mail.
Online interviews will take place, date to be confirmed.
For further information please refer to the Job Information Pack below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.
As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.
For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scot