Job Advert
About the Organisation:
Public Health Scotland wants to see a Scotland where everybody thrives – a Scotland where life expectancy improves and the difference in life expectancy between our poorest and wealthiest areas gets smaller.
Public Health Scotland launched 1st April 2020 as a national health board, employing around 1200 people, and with an annual budget of around £101 million.
The Posts:
We have an exciting opportunity for 2 Personal Assistants to join Public Health Scotland as Personal Assistant to Chief Executive and Personal Assistant to the Chair. Please indicate if you would like to be considered for one or both on your application form. There will be occasions where each post holder will need to deputise for the other:
- x1 Personal Assistant to Chief Executive
- x1 Personal Assistant to Chair
Your role as Personal Assistant is to manage all aspects of the general running of the Chief Executive and/or Chair’s personal offices. You will be responsible for supporting the Chief Executive and Chair to fulfil their roles as key influential figures in the delivery of the PHS Strategic Plan.
You will provide a comprehensive and high quality secretarial, clerical and administrative support service to the Chair and/or the Chief Executive. This includes diary management, co-ordinating meetings, and undertaking all other duties as PA to ensure the Chief Executive and/or Chair can use their time to drive forward the organisation’s strategic priorities.
You will proactively deal with the Chair and/or Chief Executive’s mail, assessing the relevance of the subject matter, identifying priority, and actioning incoming and outgoing mail. You will draft responses using discretion and initiative.
The Candidate:
You will be experienced and able to manage the multiple demands of the post with clarity and skill in order to ensure that results are achieved to a high standard and to time. You will have experience of dealing with a high volume of high-stake matters simultaneously, prioritising competing demands, and negotiating effectively with colleagues across the organisation. You will be skilled in dealing with tricky and sensitive situations, and in managing issues that impact on business-critical work of the organisation.
You will have a degree in Business Administration or equivalent extensive experience of general administration, secretarial and project work.
Location and Working Pattern:
These posts are hybrid working based; being a blend of home and office based working with the base location either Meridian Court, Glasgow, or Gyle Square, Edinburgh. Regular presence in a PHS office may be expected to support the work of the Chair and/or Chief Executive.
Work pattern is Monday to Friday. During times of public health emergency, or other urgent business need, you may be required on a temporary basis to work your normal contracted working hours over 7 days including weekends, in order to meet the needs of the service.
Benefits:
Our benefits package includes pension scheme, comprehensive range of work life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits
Further Information:
For an informal discussion on the post, please contact Paula Reid, Organisational Lead for Transformation and Innovation, Public Health Scotland via email paula.reid@phs.scot
Further information on PHS is available from: https://publichealthscotland.scot
Closing date for completed applications is Sunday 8 January 2022
Please note that the majority of correspondence is sent by e-mail only, so please check your e-mail regularly (including junk folders).
Public Health Scotland is an equal opportunities employer and as such guarantees to interview all disabled applicants who meet the minimum criteria for our vacancies