The closing date for this job has now passed.

Job reference: 154065
Salary: Band 3 (£25,468 - £27,486)
Job closing date: 07/07/2023
Job Type: Administrative Services
Location: NHS Lothian
Employment type: Permanent
Hours Per Week: 37.5
Job posted date: 23/06/2023
Employer (NHS Board): NHS Lothian
Department: Pharmacy

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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

**Please note we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**   ​​​​​​​

NHS Lothian Pharmacy & Medicines Service

Pharmacologistics Team (Royal Infirmary of Edinburgh/Lauriston)

Pharmacy Procurement Credit Controller

Band 3, 1.0 wte, 37.5 hours – Permanent

£25,468 - £27,486

(Public holidays will be worked where applicable)


NHS Lothian covers Edinburgh city, East Lothian, Midlothian, and West Lothian. We are the second largest health system in NHS Scotland and one of only four teaching Boards. We have strategic partnerships with local Universities, Local Authorities and our four Integration Joint Boards. We serve a population of 900,000, providing a range of primary, community based and acute hospital services. We also provide regional and national services across a range of clinical specialties.

The vision for the Pharmacy & Medicines service is to deliver clinically led, person-centred services to ensure patients across Lothian get the best from their medicines and pharmacy services. We are focussed on creating an environment where each person in the team can flourish, develop, and make best use of their skills.

We are looking for an enthusiastic motivated individual with a background in invoicing to join an established team as a Pharmacy Procurement Credit Controller. You should have a SCQF Level 7 e.g. SVQ level 3 or Chartered Institute of Purchasing and Supply (CIPS) Foundation or evidence of equivalent knowledge and skills.

The Purchasing, Invoicing and Homecare teams are developing a centralised purchasing function, you’ll work closely suppliers, finance and the pharmacologistics teams to ensure prompt invoice payment.


What will I do?

  • Participate in invoicing and credit note processing in liaison with the Finance account payable team within agreed timescales.
  • Liaise with approved Pharmaceutical and Homecare suppliers to resolve query invoices
  • Administrative duties including scanning, photocopying, filing, and maintaining stockholding records

What skills do I need?

  • Attention to detail
  • Motivation and enthusiasm
  • Organisation skills
  • Basic computing skills
  • Checking Microsoft outlook emails
  • Scanning
  • Invoice Validation and credit control experience
  • Able to work under pressure
  • Able to manage time effectively
  • Able to work flexibly

Why should I apply?

  • Would you like a new challenge?
  • Would you like to work in a Pharmacy team?
  • Would you like to be part of a developing team taking on centralised purchasing and invoicing for all hospitals in NHS Lothian?

Who will I work with?

  • You will work with the Purchasing and Invoicing team and the wider Pharmacologistics team
  • You will be expected to work under your own initiative on a day-to-day basis and within pre-determined schedules.

Where will I be based?

This post will be initially based at the Royal Infirmary of Edinburgh (RIE), the teams will be based over two sites once the new Lauriston office base becomes operational.


For further information please contact Susanne Lamb, Purchasing and Invoicing Pharmacy Technician Team Leader, Susanne.Lamb@nhslothian.scot.nhs.uk

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