Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
This post is only open to current NHS, COSLA & Scottish Government staff
Personal Assistant to the Chief Executive
About the Organisation:
Public Health Scotland wants to see a Scotland where everybody thrives – a Scotland where life expectancy improves and the difference in life expectancy between our poorest and wealthiest areas gets smaller.
Public Health Scotland launched 1st April 2020 as a national health board, employing around 1200 people, and with an annual budget of around £101 million.
The Post:
We have an exciting opportunity for a Personal Assistant to join Public Health Scotland as Personal Assistant to the Chief Executive.
Your role as Personal Assistant is to manage all aspects of the general running of the Chief Executive’s personal office. You will be responsible for supporting the Chief Executive to fulfil their role as a key influential figure in the delivery of the PHS Strategic Plan.
You will provide a comprehensive and high quality secretarial, clerical and administrative support service to the Chief Executive. This includes diary management, co-ordinating meetings, and undertaking all other duties as PA to ensure the Chief Executive can use their time to drive forward the organisation’s strategic priorities.
You will proactively deal with the Chief Executive’s mail, assessing the relevance of the subject matter, identifying priority, and actioning incoming and outgoing mail. You will draft responses using discretion and initiative.
The Candidate:
You will be experienced and able to manage the multiple demands of the post with clarity and skill in order to ensure that results are achieved to a high standard and to time. You will have experience of dealing with a high volume of high-stake matters simultaneously, prioritising competing demands, and negotiating effectively with colleagues across the organisation. You will be skilled in dealing with tricky and sensitive situations, and in managing issues that impact on business-critical work of the organisation.
You will have a degree in Business Administration or equivalent extensive experience of general administration, secretarial and project work.
Location and Working Pattern:
The post is based in Gyle Square, Edinburgh, although hybrid working is also an option for part of the week, however, regular presence of a minimum of three days per week at Gyle Square, may be expected to support the work of the Chief Executive.
Work Pattern - Monday to Friday, 37.5 hours per week.
During times of public health emergency, or other urgent business need, you may be required on a temporary basis to work your normal contracted working hours over 7 days including weekends, in order to meet the needs of the service.
It is a condition of this employment that you must live and remain a resident within the UK for the post in which you will be employed with PHS.
Benefits:
Our benefits package includes pension scheme, comprehensive range of work life balance policies, occupational health services, learning resource centres and discounted leisure, financial and shopping benefits. Click here to view the full range of the PHS Employee Benefits.
Further Information:
For an informal discussion on the post, please contact Karen Gray, Executive Manager via email at karen.gray13@phs.scot
Closing date for completed applications is 5 October 2023.
Further information on PHS is available from: www.publichealthscotland.scot
Please note that the majority of correspondence is sent by e-mail only, so please check your e-mail regularly (including junk folders).
Public Health Scotland is an equal opportunities employer and as such guarantees to interview all disabled applicants who meet the minimum criteria for our vacancies