Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
SOUTH EAST SCOTLAND CANCER NETWORK
Personal Assistant 22.5 hours - Permanent
The South East Scotland Cancer Network (SCAN) is seeking to appoint a Personal Assistant to provide a comprehensive administrative and secretarial service to the SCAN team and liaise with colleagues across the South East Scotland Network regional boards.
The general administrative duties include filing, photocopying, stationery ordering, meeting preparation, room bookings and minute taking. As well as the SCAN team the post holder links with clinical, management and health board teams across South East Scotland. Candidates need the ability to develop strong working relationship across multi-disciplinary teams and good analytical/problem solving skills.
The successful candidate will be responsible for co-ordinating the Network Manager’s diary, including travel time and arrangements. The post holder will ensure the preparation and availability of necessary paperwork and information required in advance of diary commitments. This requires good interpersonal skills, effective organisational and planning skills. In addition the ability to prioritise workload, manage competing demands and use own initiative. The post holder should also be an effective and committed team member.
The Personal Assistant is the first point of contact for all enquiries into the SCAN office and is responsible for managing all communication, therefore excellent communication skills; both verbal and written are essential.
The post may involve being responsible for arranging events, including training sessions and providing on-the-day administrative support as required.
The post holder will be responsible for the management of employee data. This includes inputting staff information into the payroll rostering system, stock ordering and managing employee files, ensuring all information including professional registrations and mandatory training is up to date.
Applicants will have a comprehensive understanding of the healthcare environment, systems and processes, with administration expertise, knowledge, skills and experience in healthcare.
Post holders should hold a Higher National Diploma or equivalent relevant experience.
For informal enquiries please contact:
Nicola McCloskey-Sellar
SCAN Network Manager
Mobile: 07976 582 292
e-mail: nicola.mccloskey-sellar@nhslothian.scot.nhs.uk
**Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**
***PLEASE NOTE: We cannot accept late applications so please ensure your application is submitted early***
***PLEASE NOTE: the email address you provide will be used for notifications. Please check your Junk and Spam inboxes as notifications may go directly to these.
This post requires the post holder to have a PVG Scheme membership/record. If the post holder is not a current PVG member for the required regulatory group (i.e. child and/or adult) then an application will need to be made to Disclosure Scotland and deemed satisfactory before they can begin in post.
Please note: As this post is part-time, the salary will be pro-rata.