Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
THIS VACANCY IS ONLY OPEN TO CURRENT EMPLOYEES OF NHS AYRSHIRE AND ARRAN
An opportunity has arisen for a Medical Secretary/Waiting Times Co-ordinator based at Ayrshire Central Hospital in the first instance then will relocate to new accommodation based at West Road, Irvine.
The position is offered on a permanent basis.
What you will do:
You will provide a comprehensive, confidential clerical and administrative support service to the multi-disciplinary Neuro Development Team throughout Child and Adolescent Mental Health Services (CAMHS) within Ayrshire & Arran.
For further information on the role please click the link below to view the job description
Knowledge, training and/or experience required to do the job:
You will be educated to ‘O’ Grade / Standard Grade Credit / National 5 level in English and Maths and possess an HND in Business Administration as well as a relevant medical secretarial/medical administration and a recognised IT qualification. Relevant knowledge of medical terminology and a working knowledge of Microsoft Office Packages (Word, Excel, PowerPoint, Outlook and Teams) are essential.
Excellent communication skills both written and verbal are also essential. You will also have advanced typing skills with proven secretarial experience working at a senior level, minute taking, electronic filing systems management, electronic diary management and data input experience.
Experience of using electronic patient management system (PMS) and working within an NHS environment with knowledge/understanding of NHS inter-disciplinary networks are desirable.
You will have the ability to work unsupervised whilst using your own initiative, have experience in managing own workload as well as being able to work to challenging timescales by organising and prioritising your workload and having the flexibility to adapt to change and last minute demands.
For further information on the requirements for the role please click the link below to view the person specification
Car driver is desirable as you may be required to travel across various sites/bases within Ayrshire & Arran.
Hours: 37.5 hours per week working Monday to Friday 9.00 am to 5.00 pm.
If you want to find out more about the role, please contact Linda Grant, Business Administration Manager 01294) 323376 / Linda.Grant@aapct.scot.nhs.uk
ADDITIONAL INFORMATION FOR CANDIDATES
- You should apply for this post by completing the application process on JobTrain.
- DO NOT upload a CV as this will not be used for shortlisting purposes.
- Posts close at midnight on the indicated date. Late applications will not be accepted.
- For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
- To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
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- Once you have submitted your application form you will be unable to make any amendments.
- Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
- Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
- NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk
We are unable to provide sponsorship for bank contracts.