Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
Our purpose:
Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran.
Our values:
To find out more about NHS Ayrshire and Arran please click here - NHS Ayrshire & Arran - Home (nhsaaa.net)
Position
An opportunity has arisen for a permanent Personal Secretary for AUCS based at The Lister Centre at University Hospital Crosshouse.
Hours:
37.5 Hours per Week over Monday to Friday (5 days).
What you will do:
You will provide a dedicated, professional and comprehensive secretarial and business support to the Ayrshire Urgent Care Service (AUCS) Senior Managers (Clinical Director, Clinical Nurse Manager and Service Manager). Delivering the support in an effective, efficient and proactive manner which will be vital to the smooth running of AUCS.
Your main duties will include extensive email and electronic diary management which at times can be complex in a fast changing environment. You will deal with highly confidential and sensitive material, requiring tact and diplomacy at all times. Other duties include minute taking at various committees and groups, liaising with internal colleagues and external partners at all levels, ensuring office systems are highly co-ordinated and efficient whilst exercising informed judgement in prioritisation of workloads.
For further information on the role please click the link below to view the job description
Knowledge, training and/or experience required to do the job:
You are required to be proficient in, have knowledge of, or undertake training in the following:-
- HND in Business Administration or similar subject is essential or equivalent experience
- Experience in a secretarial role
- Well-developed/excellent written and verbal communication skills
- Good working knowledge of Microsoft Office packages including Word, Excel, PowerPoint and Access.
For further information on the requirements for the role please click the link below to view the person specification
Car licence and access to a vehicle is essential to this role.
If you want to find out more about the role, please contact Catherine Campbell, Service Manager Tel: 07921 492 193
ADDITIONAL INFORMATION FOR CANDIDATES
- You should apply for this post by completing the application process on JobTrain.
- DO NOT upload a CV as this will not be used for shortlisting purposes.
- Posts close at midnight on the indicated date. Late applications will not be accepted.
- For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
- To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
- Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
- Please check your email regularly (including junk folders) and also your JobTrain account for updates.
- Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
- We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
- Once you have submitted your application form you will be unable to make any amendments.
- Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
- Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
- NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk
We are unable to provide sponsorship for bank contracts.