Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
Our purpose:
Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran.
Our values:
To find out more about NHS Ayrshire and Arran please click here - NHS Ayrshire & Arran - Home (nhsaaa.net)
Positions:
An exciting opportunity has arisen within the Chief Executive and Chair’s office for a highly motivated individual to join our team as Head of Office. You will be based in Eglinton House, Ailsa Hospital.
Hours:
37 Hours per Week
Fixed Term/Secondment:
Please note this job is a fixed term for 10 Months
What you will do:
You will have day to day operational management responsibility for the provision of administrative services to the Chief Executive, Chair, and Employee Director.
You will also directly assist and support the Chief Executive and Chair in the fulfillment of their roles by providing high level business and administrative support as well as office management support, progressing actions on their behalf, efficiently and to a high standard.
You will work in a dynamic and highly professional environment, within a supportive and welcoming team. You will work closely with the Chief Executive, Chair and other members of the Executive Team, as well as senior staff across the organisation, and will have strong links with a range of stakeholders, including Scottish Government colleagues.
For further information on the role please click the link below to view the job description
Knowledge, training and/or experience required to do the job:
Educated to degree level or equivalent experience, you will demonstrate excellent communication skills, both written and verbal.
You will be able to deal effectively with a number of simultaneous tasks, often dealing with highly complex and at times contentious matters, and making informed judgements. You will have the ability, commitment and judgment to ensure that deadlines and actions are delivered whilst being frequently interrupted.
Advanced knowledge of Microsoft Office Packages is essential, as is experience of complex diary management and attending meetings for the purpose of minute taking.
You must have project management skills and experience of preparing corporate briefings for the Chief Executive and Chair as required.
For further information on the requirements for the role please click the link below to view the person specification
Driving licence / Car ownership is essential to this role.
Interviews:
Interviews for this post are planned to take place on Friday 23rd August 2024.
If you want to find out more about the role, please contact Margaret Weir, Head of Chief Executive and Chair’s Office or Claire Burden, Chief Executive on 01292 513601 or email aa-uhb.ceo@aapct.scot.nhs.uk
ADDITIONAL INFORMATION FOR CANDIDATES
- You should apply for this post by completing the application process on JobTrain.
- DO NOT upload a CV as this will not be used for shortlisting purposes.
- Posts close at midnight on the indicated date. Late applications will not be accepted.
- For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
- To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
- Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
- Please check your email regularly (including junk folders) and also your JobTrain account for updates.
- Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
- We recommend using the Internet Browser “Google Chrome” or “Microsoft Edge” when using JobTrain.
- Once you have submitted your application form you will be unable to make any amendments.
- Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
- Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
- NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk
We are unable to provide sponsorship for bank contracts.