Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
**Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**
JOB TITLE: Administrative Assistant
GRADE: Band 2
DEPARTMENT: Children’s Waiting List Team, Community Paediatrics.
LOCATION: Dual - Beatie Child Development Centre and St John’s OPD1, Livingston.
HOURS: Weekdays 09:00 – 17:00, 37 Hours a week.
As part of this varied role, you will work within the Children’s Waiting List team working between Beatlie CDC and St John’s Hospital OPD1 in Livingston.
You will provide administrative services to a team of Community Paediatricians, face to face and telephone services to patients attending appointments and contacting us with appointment related queries.
Main duties include manning a reception area, welcoming patients to appointments, the adding and progressing referrals, booking of appointments, preparing paperwork for clinics, scanning and uploading documents and answering patient queries over the phone.
Full training will be given, but some prior experience of using software systems would be advantageous.
Please note this role is office based between Beatlie CDC and OPD1 in St John’s Hospital.
If you have any questions relating to this post please contact Elaine Weighand on 0131 312 0520, or at Elaine.weighand@nhs.scot
NHS Scotland is reducing their full-time working week from 37.5 to 37 hours per week from 1 April 2024 but with no change in pay. This reduction will also be applied pro rata for part time staff. This advert and any subsequent offer/contract of employment therefore reflects the new working hours. However, as not all service areas will be able to adopt the 37 hour working week immediately from 1 April 2024, you may be required to work up to an additional 30 minutes per week for a temporary period for which you would be paid until the service you are working in changes rosters or working patterns to accommodate the new reduced working week. If you have any questions or concerns, please contact the Recruiting Board.