Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring Safe and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)
Position:
An excellent opportunity has arisen for 2 Community Services Administration Assistant. Post 1 - Permanent based in Irvine and Post 2 - 6 months Fixed Term based in Largs/Millport.
In your application please specify which post(s) you would like to be considered for.
What you will do:
To work as a member of the North Ayrshire Health and Social Care Partnership Community Services Administration Team, providing a full and comprehensive administrative support service to Community Services including Community Premises, District Nursing, Early Years, the Hospital Manager and members of the NHS Health Care Team on the Island of Cumbrae.
You will also provide administrative support to the Community Services Locality Manager and Locality Co-ordinators.
For further information on the role please click the link below to view the job description.
Knowledge, training and/or experience required to do the job:
Essential
- HNC in Business Administration or equivalent or relevant qualification or service experience.
- Advanced working knowledge of personal computers with excellent keyboard skills and literacy in Microsoft Office Professional software packages, in particular Excel.
- Excellent inter-personal and communication skills (both verbal and written) with a high standard of literacy.
- Effective time-management skills, demonstrating the ability to prioritise one’s workload, organise and anticipate needs, in order to deliver within strict and set deadlines.
- Ability to handle and answer queries, progress chase tasks and problem solve.
- The ability to work on one’s own or as part of the multi-disciplinary team. Answering queries, problem solving.
Desirable
- Previous experience of working within a multi-disciplinary health care setting, preferably within a similar environment.
- Previous experience of statistical data input into electronic systems and production of reports.
- An awareness of confidentiality, data protection and an understanding of health, safety and environmental issues in the workplace.
- Experience of working with the following systems; Datix, CarePartner, PECOS, SSTS, EMIS Web.
For further information on the requirements for the role please click the link below to view the person specification.
Hours:
Post 1: 30 hours per week
Post 2: 22.5 hours per week
If you want to find out more about the role, please contact Lorna McMillan - Tel: 07487734233 Email: Lorna.mcmillan@aapct.scot.nhs.uk or Marie McCloskey – Tel: 07738278786 Email: Marie.mccloskey@aapct.scot.nhs.uk
ADDITIONAL INFORMATION FOR CANDIDATES
You should apply for this post by completing the application process on JobTrain.
DO NOT upload a CV as this will not be used for shortlisting purposes.
Posts close at midnight on the indicated date. Late applications will not be accepted.
For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
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Please contact JobTrain Candidate Support Hub : https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
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Once you have submitted your application form you will be unable to make any amendments.
Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your JobTrain profile to reflect that you are employed by NHS Ayrshire and Arran.
Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.
NHS Ayrshire and Arran has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is, without exception, granted by UK Visas and Immigrations. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. Candidates who require a Certificate of Sponsorship can access further information at www.bia.homeoffice.gov.uk
We are unable to provide sponsorship for bank contracts.