Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
An exciting opportunity has arisen within the Department of Spiritual Care for an Administrative Assistant who will be based within the NHS Tayside Staff Wellbeing Service. The post is based within at the Wellbeing Centre, Royal Victoria Hospital, Dundee.
The Staff Wellbeing Service provides a dedicated listening service for NHS Tayside staff. This post provides an exciting opportunity to develop new knowledge and skills.
The successful applicant should have excellent communication skills, an administration background and an ability to provide high quality administrative support.
Day to day, the role will involve:
- Being the initial contact for the Staff Wellbeing Service
- Participate in the provision of comprehensive administrative support for the Department of Spiritual Care and the efficient delivery of services provided.
- Maintain IT systems for service i.e. electronic diaries, Microsoft Forms, excel.
- Support the Department of Spiritual Care in the use of IT systems e.g. PECOS, SSTS.
- Link and communicate effectively with Partner Organisations, other NHS Departments, Senior Managers,
- Scottish Prison Service, GP’s and external agencies throughout Tayside as required.
The role occasionally involves receiving calls from staff who are experiencing levels of distress, and requires the ability to respond confidently, calmly and compassionately is essential.
Hours of work are: Monday (5 hours), Friday (5 hours)
You will be required to achieve the mandatory Induction standards for Healthcare Support Workers in Scotland and to comply with the Code of Conduct throughout your employment.
Enquiries to: Geoff Williams, Staff Wellbeing Service Manager 01382 423110 (Monday – Wednesday)
Short-listed applicants will be contacted by email. Please check your emails regularly, including your junk/spam folder.
ADDITIONAL INFORMATION FOR CANDIDATES
- You should apply for this post by completing the application process on Jobtrain.
- DO NOT upload a CV as this will not be used for shortlisting purposes.
- Posts close at midnight on the indicated date.
- For help to complete an application on Job Train please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
- To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
- If you wish to participate in the Job Interview Guarantee Scheme and have been invited to interview, please contact the Hiring Manager as detailed in the advert to discuss any special requirements that you will neeed to enable you to attend the interview.
- Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately.
- Please check your e-mail regularly (including junk folders) and your Jobtrain account for updates
- Please contact Jobtrain Candidate Support Hub https://jobseekersupport.jobtrain.co.uk/support/home for advice and support with any system issues
- We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
- Once you have submitted your application form you will be unable to make any amendments
Some of our vacancies are for internal candidates only. If you are a member of staff, please ensure you update your Jobtrain profile to reflect that you are employed by NHS Tayside