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NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
Shift pattern for this post is Monday to Friday.
The Department
The Accounts Payable department is responsible for the payment of supplier invoices on behalf of NHS Greater Glasgow and Clyde. We process in the region of 500,000 invoices annually with a total approximate value of £2 billion. We work closely with other departments in the wider finance function such as Procurement, Management Accounts and Treasury to maintain positive relationships with our key suppliers and ensure timely payment of invoices.
The Role
To support the Financial Services function by processing high volumes of supplier payments timeously whilst ensuring appropriate systems of control are maintained.
Main duties of the role include:
· Ensure NHSGGC Standing Financial Instructions are adhered to and audit requirements met.
· Be aware of and comply with all departmental operating procedures.
· Perform all checks on invoices and related documentation in accordance with the above requirements.
· Process all payment documentation through a variety of computerised financial management systems.
· Adhere to strict weekly and monthly accounting deadlines.
· Investigate queries and differences on invoices, orders, GRNs and expense claims.
· Liaise and communicate with other internal and external parties.
· Arrange paperwork and also supporting documentation for creation of new creditors/amendments to existing creditors and submit to officer responsible for updating creditors data.
· Reconciliation of supplier statements to financial ledger.
· Ability to use MS Office, with particular proficiency in MS Excel required.
· Assist AP Team leader and provide cover including generating system payment files.
· Assist with the production of statutory accounts by collating payment information on inter NHS suppliers and other government funded bodies.
· Ensure all input accurately records all necessary information on VAT recovery, Construction Industry Tax Scheme compliance, and computerised prepayments.
· To investigate enquires and queries from suppliers and staff and provide assistance and advice as required.
An NVQ3 qualification in a related topic is required, however, exceptions will be made for candidates with excellent relevant experience.
Purchase ledger and financial experience, and experience of using financial systems, is desired but not essential.
The department operates a hybrid working policy, however, candidates should be prepared to travel to the Glasgow-based office when required by the department.
Informal Contact: Claire Ferns, Accounts Payable Assistant Manager at claire.ferns@nhs.scot or 0141 278 2782.
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.
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