The closing date for this job has now passed.

Job reference: 213758
Salary: Band 5 (£33,247 - £41,424)
Job closing date: 14/05/2025
Job Type: Administrative Services
Location: Queen Margaret Hospital
Employment type: Fixed-term or Secondment
Hours Per Week: 37
Job posted date: 30/04/2025
Employer (NHS Board): NHS Fife
Department: Mental Health & Learning Disabilities Service

Job Advert

Fixed Term for 12 months

An opportunity has arisen for a friendly and reliable individual to take on the role of Clinical Support Supervisor within the Mental Health and Learning Disabilities Service.

This busy post provides direct comprehensive first line management support to a varied team of administration staff across the Mental Health & Learning Disabilities service. You will support the Administration Service Lead in managing all aspects of administration, secretarial and clerical support service across the Mental Health & Learning Disabilities Service to ensure that appropriate and effective support is provided to senior management, medical staff and other clinicians.

You will provide a comprehensive administrative and secretarial support service to the Clinical Service Managers and Lead Nurse Teams within the Mental Health & Learning Disabilities Service to assist in planning, developing, maintaining and managing the service in order to meet the objectives and demands of the service.

You should have qualifications in business administration or secretarial services or equivalent. You will have a minimum of significant administration / PA experience working for a consultant team or Clinical Service Manager or Professional and advanced proficiency of Microsoft Office packages is essential. You will possess excellent skills in organisation, minute-taking, numeracy, audio and keyboard and be proficient in the working of email, spreadsheets and develop and maintain databases. You will also have the ability to work as a member of a team or on your own initiative with minimal supervision. You should have Proven experience of co leading and implementation of service improvement project(s) and/or 1st line supervision of peers/staff.

You will be expected to attend in-house training opportunities for personal development and ongoing learning. Reasonable knowledge of the NHS is desirable and knowledge of medical terminology and / or previous experience of working in a health care setting will be advantageous.

You will at times be required to travel between locations within Fife.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

Existing permanent employees must first discuss this opportunity with their substantive line manager. The secondment policy can be found here Hub • Blink (joinblink.com) If you do not have approval for a secondment from your current line manager, you will not be able to progress your application for a fixed term post. External applicants, with continuous NHS Service, must also have in place a secondment agreement, from their existing board to apply for this post.

For informal enquiries, please contact Wendy Sime, Interim Administrative Services Lead, NHS Fife Mental Health Services on 01592 648083 / ext: 28083 or at wendy.sime2@nhs.scot.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application. NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Fife welcomes applications from all sections of society.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Take a look around the company https://jobs.scot.nhs.uk/