Job Advert
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
Medical Secretary – Gastroenterology Service
Location: Glasgow Royal Infirmary (GRI)
Contract Type: Permanent | Full-time
Hours: Monday to Friday
The Gastroenterology team at GRI are seeking a highly motivated and organised Medical Secretary to provide dedicated administrative support to the department. This is a fantastic opportunity for someone eager to develop professionally and contribute to the delivery of high-quality patient care.
As a key member of our administrative team, you will:
- Provide a comprehensive and efficient medical secretarial service to the department.
- Transcribe clinical correspondence using the Winscribe digital dictation system.
- Handle patient enquiries in a professional and compassionate manner.
- Manage clinical teams' diaries, coordinate and cancel outpatient clinics, and oversee clinic lists to ensure effective scheduling and continuity of care.
- Oversee inpatient waiting lists as required.
- Liaise with other specialties and departments to facilitate timely and efficient patient care.
To succeed in this role, you should have:
- An HNC or SVQ Level III in Secretarial Studies or Business Administration (or equivalent experience).
- A strong understanding of office procedures and excellent organisational skills.
- Advanced keyboard and typing skills with speed, accuracy, and attention to detail.
- A sound knowledge of medical terminology (desirable).
- A flexible, team-oriented approach and the ability to work well under pressure.
Informal Enquiries
For further information or an informal discussion about the role, please contact:
Anderina McLaren, Administration Manager
Tel: 0141 451 5362
Email: Anderina.Mclaren@nhs.scot
Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates
This post may close early to the volume of response. Please submit your application form as soon as possible.
Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback.
NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.
For application portal/log-in issues, please contact Jobtrain support hub in the first instance.