About the Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

The Role

To ensure the efficient and effective running of the Management offices by providing a comprehensive personal secretarial/administrative support service, including secretarial support, diary management, organising meetings and various other duties over the whole range of responsibilities.

In this key role, you will:

• Provide comprehensive, high-level secretarial/administrative assistance to the Manager to ensure smooth and effective running of the office to meet all deadlines.
• Type department documentation, e.g. letters, minutes, memos, powerpoint presentations, mail shots, reports, excel spreadsheets.
• Manage diary commitments and schedule meetings at Director/Divisional Management Team/Hospital Management Team level, to ensure effective time management for the Manager. To organise venues, conference equipment and catering as required.
• Manage the managers e-mail system, e.g. prioritising urgent information that needs to be dealt with and passed on to relevant Managers.

What You'll Bring

• HNC/SVQIII in Secretarial Studies/ Business Administration or equivalent experience
• Experience as a Management Secretary
• Proficient in the use of Software systems
• Advanced keyboard skills

From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged.

What we Offer

As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:

• Generous NHS pension scheme

• Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review

• Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
• Paid sick leave increasing with length of service
• NHS discounts and more

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

For informal discussion, please contact Jaclyn Lane, Operational Support Manager on Jaclyn.Lane@lanarkshire.scot.nhs.uk

If you have any questions about the recruitment process or require support with your application, contact Lynn Deas, Recruitment Administrator on lynn.deas@lanarkshire.scot.nhs.uk (Please remember to include the job title and reference number in your email)