Job Advert
Surgical Ambulatory Clinic Administrator – Band 3
Surgical Ambulatory Clinic & Ward 208, General Surgery
Aberdeen Royal Infirmary
Salary: £29,103 - £31,409 per annum (pro‑rata)
Contract: 9‑Month Fixed Term / Secondment
Hours: 18.5 hours per week
Job Summary
An opportunity has arisen for an experienced and organised administrator to join the Surgical Ambulatory Care and Ward 208 General Surgery team at Aberdeen Royal Infirmary. This 9‑month fixed term / secondment will support the efficient running of the service and contribute directly to patient safety and hospital flow.
Job Purpose
The post‑holder will provide administrative, clinical‑support, and coordination duties within the Surgical Ambulatory Clinic. This includes maintaining accurate patient information, supporting clinical teams, coordinating clinical and radiology request forms, and ensuring effective communication across multiple hospital departments.
Main Duties
- Coordinate daily clinical administrative duties within the Surgical Ambulatory Clinic.
- Maintain accurate patient information using NHS Grampian IT systems.
- Collate referral, admission, and discharge data for management and audit reporting.
- Coordinate clinical and radiology request forms in line with service processes.
- Request blood tests and transport/submit samples to the laboratory.
- Assist with patient feedback processes and routine data collection.
- Transport patients to scanning departments (e.g., Radiology) to support patient flow.
- Work collaboratively with clinical teams, ward staff, portering services, SAS, radiology, and external agencies.
Person Requirements
Essential
- Strong administrative and organisational skills.
- Good IT skills, including Microsoft Word and Excel.
- Ability to prioritise tasks and work independently using initiative.
- Effective verbal and written communication skills.
- Ability to remain calm in a fast‑paced clinical environment.
- Ability to work effectively within a multidisciplinary team.
Desirable
- Previous experience within NHS Grampian.
- Familiarity with NHS systems such as TrakCare.
Additional Information
PVG clearance is required.
Applicants must meet the essential criteria outlined in the Person Specification.
As this post is being offered as a secondment, if you are a current NHS Grampian employee please ensure you seek permission from your current line manager to agree to the secondment in principle prior to submitting your application.
This role provides excellent development opportunities for those seeking to expand their operational and administrative skills in a clinical setting.
Informal Enquiries
Nicola Lawrie, Advanced Nurse Practitioner Lead
Aberdeen Royal Infirmary
📞 01224 554815
📧 nicola.lawrie3@nhs.scot
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
ADDITIONAL INFORMATION FOR CANDIDATES
As from 1/4/26, the Agenda for Change full-time working week will be reducing from 37 to 36 hours per week. Part time hours will be reduced pro-rata. However, there will be a corresponding increase in the hourly rate so that pay will not be affected.
As a disability confident employer we are committed to ensuring our recruitment processes are inclusive and accessible to all. If you need us to make any adjustments during the recruitment process, please let us know by contacting our recruitment team at the earliest opportunity. Email us at gram.recruitment@nhs.scot.
You should apply for this post by completing the application process on Jobtrain.
DO NOT upload a CV as this will not be used for short listing purposes.
Posts close at midnight on the indicated date unless the advert states otherwise. Post may close early due to volume of applications.
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**Please note - If this post operates within Aberdeen City Low Emission Zone, you will be responsible for all costs associated with entering.**
NHS Grampian forms one of the fourteen regional health boards of NHS Scotland and is responsible for providing health and social care services to a population of over 500,000 people living in Aberdeen, Aberdeenshire and Moray.
As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and Social Care values.
