About The Organisation

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

The Role

To provide a high level of confidential personal assistant support which contributes to the overall work of the director and the directorate.

To support the work of the Corporate Management Team by assisting the planning and organisation of the directors workload.

Please note this is a fixed term post for 12 months. Where a post only has temporary funding and an existing member of NHS Lanarkshire staff wishes to apply, this will be treated as a secondment. The employee MUST already have written agreement from their line manager to be released on a secondment before applying for the post.

In this key role, you will:

The post-holder acts as personal assistant to a director to ensure a high calibre confidential comprehensive, secretarial and administrative service to the director including prioritising and distributing mail, initiating action required and setting/noting deadlines, drafting letters and collating information to ensure timeous response.

The post-holder is required to exhibit a high level of confidentiality, sensitivity and political awareness and to ensure that the high profile nature of the work of the Corporate Management Team is maintained at all times.

The post-holder is responsible for the management of the director’s busy diary to ensure effective and appropriate use of the director’s time by allocating appointments using discretion, and exercising significant influencing skills allowing prioritisation of the director’s workload to meet deadlines.

Required to liaise on a regular basis with other Directors, Managers and their PA’s to schedule and plan the work associated with the achievement of Corporate Objectives and Performance Management outcomes related to their own Director.

What You'll Bring:

A relevant secretarial qualification at HND/HNC level or equivalent.

Minimum 5 years previous experience working for a senior manager within a complex organisation.

Advanced knowledge of detailed secretarial procedures, including shorthand and software programmes.

Able to devise detailed administrative processes

What we Offer

As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:

• Annual Leave - 35 days including public holidays
• Generous NHS pension scheme
• Annual incremental salary progression
• Paid sick leave increasing with length of service
• NHS discounts and more.

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

For informal discussion, please contact Sharon Brophy, Executive PA to CE and Team Leader, Corporate Affairs on Sharon.Brophy@lanarkshire.scot.nhs.uk

If you have any questions about the recruitment process or require support with your application, contact David Murray, Recruitment Administrator on david.murray3@lanarkshire.scot.nhs.uk

Interested?

Full details about the role are provided in the attached Job Description and Person Specification.

Please review our Application Guidance which explain key information including closing dates, amendments, right‑to‑work requirements, sponsorship eligibility and important points to be aware of before submitting your application

You can also learn more about working with NHS Lanarkshire by viewing our Information Pack

Unless otherwise stated, the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.