Job Advert
On 1 April 2026, NSS and NES became one national organisation, focused on continuity today and a stronger, more connected service for tomorrow.
As part of this transformation, NHS National Services Scotland (NSS) and NHS Education for Scotland (NES) have joined to form a new organisation: Public Services Delivery Scotland (PSD Scotland). This new organisation will play a pivotal role in supporting the renewal and ensuring the long-term sustainability of health and care services across Scotland.
Flexible Location: PSD Scotland is a remote-friendly employer with staff based throughout Scotland. We support office-based and hybrid working arrangements. We welcome conversations about alternative working patterns—please get in touch during the application process to discuss.
Work Pattern: Permanent, Full Time, 36 hours per week
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment.
Who We Are
PSD Scotland unites expertise from NES and NSS in a way that will allow us to accelerate national programmes to support the NHS to deliver better care, now and in the future.
We support staff with education and training, provide the tools and data that improve services, and run vital national functions such as procurement, logistics and blood, tissue and cell services.
The Medical Directorate is responsible to the PSD Scotland Board and through the Board to Scottish Government for the commissioning and delivery of postgraduate medical education in Scotland. This training is delivered in General Practices and Health Boards to standards set by the General Medical Council (GMC). The role of the Directorate is to oversee training, manage the trainee’s progress through the training programme and ensure the training is delivered to GMC standards. From an organisational perspective, the governance sits within the Medical Directorate, under the Executive leadership of the Medical Director.
An integral part of the Medical Directorate, the Scottish Medical Training (SMT) National Recruitment team, under the governance of the Medical and Dental Recruitment and Selection (MDRS) Recruitment Group, oversee the recruitment process of Resident Doctors into regional and national training programmes. We work closely with colleagues in Recruitment Offices across the UK to provide an efficient and successful recruitment experience for applicants and participating stakeholders.
The team are also responsible for collating reports on recruitment statistics for senior management and the Scottish Government.
We also work closely with colleagues across PSD Scotland to support the recruitment processes for Dental Vocational and Foundation Pharmacy trainees.
The Opportunity
We are looking for a reliable, self-motivated individual to join our dedicated team.
As a National Recruitment Administrator, you will gain valuable experience working in a dynamic, fast-paced environment, supporting large-scale recruitment processes that are constantly evolving.
You will provide comprehensive administrative support, working with colleagues to ensure effective coordination of UK National recruitment work streams and assisting with the preparation and delivery of online interviews.
Do you possess a high level of IT skills with motivation for continuous improvement particularly in the areas of Excel and Power BI?
Do you enjoy working at pace and being adaptive to an ever-changing environment?
Do you enjoy making a difference, influencing improved ways of working, and sharing innovative ideas?
Do you enjoy problem solving and collaborating with a wide range of UK stakeholders and across a multidisciplinary team?
Do you have an interest in process and system development?
Working within the Scottish Medical Training (SMT) National Recruitment team you will have the opportunity to exhibit your unique skills and experience, collaborating across multiple workstreams to effect real change within PSD Scotland, and further afield.
Does this sound like you?
What We Love to See
Administrators offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:
- Experience of working collaboratively and flexibly within in a team, and across multiple UK workstreams and departments
- High level of confidence and accuracy in using a variety of Microsoft packages (e.g., Teams, Word, Excel, Power BI, Office 365, SharePoint) and a willingness to enhance this knowledge
- Ability to communicate clearly, effectively, and confidently at all levels
- Experience of following process guidance and of maintaining comprehensive and complex programme documentation in a manner that is accessible
- Awareness of Data Protection legislation and appreciation of the need for discretion and confidentiality in the workplace.
- Ability to proactively identify and communicate improvements to processes and systems
- Ability to be flexible and adapt to continually changing processes
- Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
- Ability to work on own initiative, to organise and prioritise own workloads, to meet strict deadlines
Benefits Which Matter
As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:
- Life-work balance - with opportunities for flexible working and hybrid working
- Generous NHS pension scheme
- Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
- Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
- NHS discounts and more
Diversity and Inclusion
Developing a successful national service for Scotland means considering the diverse needs, perspectives, and backgrounds of everyone in Scotland. We are focused on hiring the very best talent and actively encourage applications from candidates of all backgrounds. Our aim to ensure that everyone is treated fairly, with respect, and has a positive recruitment experience—regardless of the outcome.
We welcome applications from all under-represented groups, including racially minoritised people and disabled people. It is not essential to be in an administrator role right now—you may be returning from a career break (e.g., maternity, paternity, caring) or coming from another field. Your experiences can bring a fresh perspective to our work.
If you are considering applying and would like to discuss the opportunity, any adjustments or alternative work patterns, please contact Greg Gilhooley, Senior Officer, greg.gilhooley@nhs.scot.
Next Steps
All applicants who are shortlisted for interview will be contacted by e-mail.
In person OR online interviews will take place on 10th July 2026.
For further information please refer to the Job Information Pack below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
- Please be advised that if you are successful in being offered the role following the recruitment process, you will be expected to attend the office prior to your start date to complete face-to-face pre-employment checks. If you require any adjustments to support this, please let us know.
- To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.
As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.
For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
If you have any queries regarding the NHS Scotland National Recruitment Portal or the recruitment process, please don't hesitate to contact our recruitment partners, the East Region Recruitment Service, at: EoS.ERRS@nhs.scot