Job Advert
About The Organisation
Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.
We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.
The Role
- The postholder is required to provide a full administrative and secretarial service for the management of the Opiate Replacement Therapy (ORT) Prescribing service based within CAReS including the management of the prescribing information and patient database systems.
In this key role, you will:
- Provide secretarial and administrative support to the integrated team including the use of audio typing (Winscribe) and the use of management information systems and email to facilitate the smooth and effective running of the service.
- Manage all aspects of document retrieval, filing and bring forward systems and to maintain the database, therefore ensuring that standards of protocol and accuracy are achieved, thus ensuring the availability of up to date and accurate information at all times on patient status in respect of prescribing regime/management.
- Daily input to the clinical information systems (MIDIS) and prescribing system (Vision) in respect of all changes to prescribing levels and new referrals, to assist in the smooth, efficient running of the addiction prescribing service. The efficient and effective use of the PC and relevant software packages to produce work to a high standard and to ensure that accurate information is available at all times (eg Microsoft Office Packages, MIDIS, Vision, DAISy, SWIS,SDMD, TrakCare, SCI Gateway)
- The timeous maintenance of patient case notes including the filing of all reports and correspondence to ensure accurate information is readily accessible in relation to planned patient treatment and care. Reporting of equipment/building/fabric repairs/damages.
What You'll Bring:
- SVQIII in Secretarial Studies/Business Administration plus previous experience in an Administrative and Clerical role.
- Educated to Higher Grade level.
- Well developed interpersonal skills in customer care.
- Excellent communication skills.
What we Offer
As a valued employee of NHS Lanarkshire, you can enjoy an extensive range of benefits including:
- Annual Leave - 35 days including public holidays
- Generous NHS pension scheme
- Annual incremental salary progression
- Paid sick leave increasing with length of service
- NHS discounts and more.
NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent - regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.
*Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.
For informal discussion, please contact Lauren Brown, Operational Admin Manager on lauren.brown2@lanarkshire.scot.nhs.uk
If you have any questions about the recruitment process or require support with your application, contact Jessica Murphy, Recruitment Administrator on Jessica.Murphy@lanarkshire.scot.nhs.uk
AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.
- Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
- Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
- Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.
Interested?
Full details about the role are provided in the attached Job Description and Person Specification.
Please review our Application Guidance which explain key information including closing dates, amendments, right‑to‑work requirements, sponsorship eligibility and important points to be aware of before submitting your application
You can also learn more about working with NHS Lanarkshire by viewing our Information Pack
Unless otherwise stated, the deadline for applications is 23:59 hours on the closing date. Please note, CVs will not be accepted.
This advert may close early if we receive a high number of applications, so we encourage you to apply early.