Job Advert
NHS Scotland:
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Who we are:
NHS Ayrshire and Arran are one of 14 territorial NHS Boards within NHS Scotland.
In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran, we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.
To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)
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- Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
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- Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.
Position:
An exciting opportunity has arisen for a Business Support Receptionist within our Business Support Service based at Central Clinic, 16 Old Irvine Road, Kilmarnock, KA1 2BD
Hours:
20.16 hours per week, working Tuesday 0845-1630. Wednesday 0845-1630 and Thursday 0845-1540.
This post is offered on a permanent basis.
What you will do:
In support of our core purpose of working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe and Respectful. The post holder is required to work collaboratively in a safe caring and respectful way.
You will provide a full and comprehensive reception service within our busy clinic, to both members of the public and the multi-disciplinary team on an as and when required basis. Duties will include general clerical functions such as answering the telephone, coordinating room bookings, filing and photocopying, scanning, laminating and faxing.
The ability to communicate effectively, including a pleasant telephone manner with demonstrable teamwork and customer care skills are essential.
For further information on the role please click the link below to view the job description.
Knowledge, training and/or experience required for this post:
- SVQ Level 2 Business / Admin or equivalent qualification or equivalent demonstrable experience.
- Working experience of Health and / or Social Care environment;
- Used and maintained management information systems (MIS) including databases and spread sheets;
- Demonstrate and understanding of the services provided by East Ayrshire Health and Social Care Partnership;
- Used Microsoft Office applications including Word, Excel, Access, PowerPoint and Outlook;
- Provided a range of clerical supports including word processing, photocopying, filing and diary management.
- Experience of note taking of meetings;
- Knowledge and working experience of operating systems – Liquidlogic, EMIS, PMS.
- Have a knowledge of Health and Safety requirements within an office environment.
- Knowledge of Partnership policies and procedures.
- Able to liaise effectively and build relations with a range of stakeholders;
- Good organisational and time management skills;
- Ability to interpret, prepare and present information;
- Ability to work on own initiative;
- Good telephone manner and have the ability to communicate with empathy and sensitivity;
- Ability to prioritise work and meet identified deadlines.
- A good attention to detail when producing / processing information.
For further information on the requirements for the role please click the link below to view the person specification
If you want to find out more about the role, please contact Angela Holland, Angela.holland@aapct.scot.nhs.uk 07425617957
Please note that we anticipate a high level of interest in this position and may close the vacancy early once enough applications are received. Therefore, please make sure you complete and submit your application at your earliest opportunity.
RIGHT TO WORK / CERTIFICATES OF SPONSORSHIP
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.
NHS Ayrshire & Arran may be able to offer visa sponsorship for certain roles, provided the post meets the minimum salary threshold and any other required criteria. When considering if a post meets the salary threshold for sponsorship, please note the salary advertised is based on a full-time contract and must be pro-rated for part-time positions. Sponsorship is not guaranteed and is assessed on a case-by-case basis following interview and at the commencement of pre-employment checks.
Please visit here for further information.
We are unable to provide sponsorship for Band 2 posts or bank contracts.
ADDITIONAL INFORMATION FOR CANDIDATES
- You should apply for this post by completing the application process on NHS Jobs Scotland.
- DO NOT upload a CV as this will not be used for shortlisting purposes.
- Posts close at midnight on the indicated date. Late applications will not be accepted.
- For help to complete an application on NHS Jobs Scotland, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
- To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
- Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
- Please check your email regularly (including junk folders) and your NHS Jobs Scotland account for updates.
- Please contact JobTrain Candidate Support Hub: https://jobseekersupport.jobtrain.co.uk/support/home - for advice and support with any system issues.
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- Once you have submitted your application form you will be unable to make any amendments.
- Some of our vacancies are for internal candidates only. If you are a staff member, please ensure you update your NHS Jobs Scotland account profile to reflect that you are employed by NHS Ayrshire and Arran.
- Please note, for all vacancies where a driving licence is required this must be a full UK/EU/EEA licence.