Job Advert
NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The role:
This is a key administrative and clerical support role within the In-Patient Management Team at Gartnavel Royal Hospital. The post holder will provide dedicated support to the Professional Nurse Lead and Mental Health Services team, acting as a single point of contact and ensuring the efficient delivery of administrative services. Working independently for much of the time, they will manage their own workload while supporting the wider multidisciplinary team and contributing to the smooth running of inpatient services.
This role does not meet the eligibility criteria for a Skilled Worker visa or a Heath and Care Worker visa. NHS Greater Glasgow and Clyde (NHSGGC) is unable to provide candidates or employees with a Certificate of Sponsorship (COS).
Duration, Location, and Working Pattern:
Permanent, part-time 18 hours per week
Shift pattern: Tuesday – Thursday 09:00 - 15:30
Base location: Gartnavel Royal Hospital
Key responsibilities:
- Deliver an effective and efficient administrative and clerical service.
- Support the multidisciplinary team managing hospital services.
- Manage day-to-day administrative tasks and priorities independently.
- Act as the primary contact for the Professional Nurse Lead and associated teams.
- Maintain effective communication and coordination across services.
- Provide administrative cover across the wider In-Patient Services team when required.
Knowledge, training, qualifications and/or experience required to do the job:
- Excellent knowledge of IT systems and administrative processes.
- Experience using NHS systems such as SSTS and eESS, or equivalent patient and staff administration systems.
- Strong organisational skills with the ability to manage workload independently.
- Ability to work effectively within a multidisciplinary healthcare environment.
What we offer:
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays
- Membership of the NHS Pension Scheme, including life insurance benefits
- Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
- Enhanced pay for working public holidays
- NHS discounts on a wide range of goods and services
- Confidential employee support and assistance, including counselling and psychological therapies
Interested?
If you would like to find out more, we would love to hear from you.
For an informal discussion, please contact:
Clare Scott, Operations Coordinator - Clare.Scott5@nhs.scot - 0141 232 2064
Details on how to contact the Recruitment Service and the Recruitment Process: Information for candidates
This vacancy may close early due to a high volume of applications. We recommend applying as soon as possible to avoid disappointment.
This post may require a satisfactory PVG Scheme record check.
AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.
- Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
- Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
- Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.
NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
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