Job Advert
A vacancy has arisen for a Personal Assistant to work to the Head of Services – Infection Prevention & Control. We are looking to recruit a professional Personal Assistant who will be pivotal in supporting the Head of Services by providing a comprehensive administrative and secretarial service. The role includes organisation of office systems including diary management; maintaining staff administrations systems such as finance and e-roster for the team, organising and distributing meeting papers and attending meetings to take minutes collation of information for the service, supervision and line management of secretarial staff and associated duties.The post requires excellent organisational and administrative skills, together with initiative, the ability to cope under pressure and the ability to prioritise workloads to meet unpredictable and tight deadlines. You will handle confidential and sensitive information of a business and personal nature and will therefore be relied upon to observe and comply with specific and implied confidentiality rules and policies. You will be expected to demonstrate integrity and commitment with a high level of communication and interpersonal skills which are essential to perform this role.
The successful candidate will have experience working with IT packages such as Outlook, Word and Excel, have a flexible approach to work, good time management skills and be capable of working on their own as well as part of a team.
This post will be based in St John’s Hospital Livingston but occasional travel across NHS Lothian and beyond when necessary is expected.
**Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**
Informal enquiries to: - Fiona Cameron, Head of Services - 07713 086 997