Job Advert
Executive Officer
Full Time
Maternity Leave Cover - Fixed Term/Secondment up to October 2023*
Flexible Location: NES is a remote friendly employer supporting office, remote and hybrid working. We’re happy to talk about how you want to work.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
What you'll do
Key tasks will include but are not restricted to:
- Support the Director of NMAHP by providing full secretarial and administrative service
- Complex diary management
- Manage all correspondence including managing the emails of the Director of NMAHP
- Effective time management using judgement regarding urgency
- Ensure all paperwork relating to meetings is available in advance
- Draft, review and proof-read papers and presentations
- Plan and arrange travel and accommodation
- Coordinate administration of various group and committees including minute taking
- Continuously improve and review processes
What you'll bring
These will include but are not restricted to:
- Educated to Degree Level or Equivalent Experience
- Demonstrable experience of providing high level administrative support to Senior Management
- Experience of communicating with stakeholders and audiences at every level
- Experience of managing complex issues at a corporate level
- Experience of proactively managing and actioning a broad range of complex enquiries; including delegation/ allocation of work and ensuring follow up action is taken
- Advanced level of IT skills, including extensive experience of using Microsoft Office Packages
- Proven administrative skills, including diary management; dealing with correspondence; arranging travel, preparation of meeting papers
- Effective minute taking skills
- Ability to work on own initiative
- Ability to organise and prioritise workload to meet strict deadlines
- Awareness of Data Protection legislation and appreciation of the need for discretion and confidentiality in the workplace
- Excellent communication skills to communicate clearly, effectively and confidently at all levels in the workplace
- Good attention to detail
Informal enquiries may be directed to Leigh Willocks, General Manager (NMAHP) – leigh.willocks@nhs.scot
* Applicants who wish to apply on a secondment basis are strongly encouraged to discuss this with their current employer at the earliest opportunity.
For further information please refer to the Job Information Pack below.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.
Closing date: 6 September 2022
Interview date: 22 September 2022
We actively encourage applicants from a range of backgrounds, regardless of gender, age, disability, race, sexual orientation, religion or belief. https://www.careers.nhs.scot/about/who-we-are/
If you have any queries regarding the application portal or the recruitment process, please contact us at: EoS.ERRS@nhs.scot