Job Advert
Hours: 22.5 hours per week
Duration: Fixed Term until 31st March 2023*
Flexible Location: NES is a remote friendly employer supporting office, remote and hybrid working. We’re happy to talk about how you want to work.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
What you'll do
The Medical ACT team have managed to secure support from the NES digital team to improve two processes. To ensure the best results we require short term project support and occasional team administrator support. These will include but will not be limited to:
- Data entry and record management
- Creating and managing excel spreadsheets.
- Identifying relevant data and producing performance management reports.
- Provide administrative support to committees and meetings, working closely with the Chair. This may include: scheduling meetings, preparing documentation, taking minutes, monitoring follow-up actions and distributing papers.
- Provide information and advice on Medical ACT, in line with NES standards. Produce regular and varied correspondence, ensuring appropriate follow-up action is taken and providing any training information required. Including monitoring team mailbox. May make proposals to change working practices within own work area.
- Manage applications and payments of the ScotGEM Bursary for undergraduate medical students enrolled in the ScotGEM programme; logging and tracking of student data to assist the process of ensuring compliance with bursary conditions.
- Proactive management of own workload, within a deadline driven environment and working flexibly to achieve team outcomes.
- Maintain and update Medical ACT website pages as required.
- Any other duties as requested by the Line Manager.
What you'll bring
These will include but are not restricted to;
- NVQ Level 3 qualification or equivalent including good standard of English and Maths
- Data Management experience
- Demonstrable experience in an office administrator role or equivalent including diary management, dealing with correspondence, preparation of meeting papers and general administrative duties.
- A good working knowledge of Microsoft packages (eg Word, Excel, MS Teams, Access,PowerPoint) and hands on IT experience of database packages including electronic filing systems.
- Team worker/ability to work independently
- Awareness of Data Protection legislation and appreciation of the need for discretion and confidentiality in the workplace.
- Advanced keyboard skills with proven speed and accuracy.
- Excellent organisational skills with the ability to manage the time of self, prioritising tasks to meet challenging deadlines.
- High level of customer service skills
- Strong numeracy and analytical skills
- Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
- Excellent written and communication skills
- Ability to collate and produce reports and statistical information
*For NHS employee applicants: Secondment or SLA will be considered in the first instance.
*Applicants who wish to apply on a secondment basis are strongly encouraged to discuss this with their current employer at the earliest opportunity.
For further information please refer to the Job Information Pack below.
Informal enquiries may be directed to dawn.mann@nhs.scot
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.
Closing date: 10th November 2022
Interview date: via MS Teams
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment. Evidence of this must be produced upon request.
We actively encourage applicants from a range of backgrounds, regardless of gender, age, disability, race, sexual orientation, religion or belief.
https://www.careers.nhs.scot/about/who-we-are/
If you have any queries regarding the application portal or the recruitment process, please contact us at: EoS.ERRS@nhs.scot