The closing date for this job has now passed.

Job reference: 128874
Location: Westport 102, Edinburgh
Job closing date: 09/12/2022
Job posted date: 24/11/2022
Salary: Band 4 (£23,709 - £25,982)
Job Type: Administrative Services
Employment type: Permanent
Hours Per Week: 37.5
Department: Strategic Planning & Directorate Support
Employer (NHS Board) : NHS Education for Scotland

Job Advert

Hours: Full Time, 37.5 hours per week

Duration: Permanent

Location: NES is a remote friendly employer supporting office, remote and hybrid working.  We’re happy to talk about how you want to work.   Edinburgh, Westport 102

Who We Are 

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.  

What you'll do  

Provide effective and efficient administrative and PA support to the GP Postgraduate Dean.

Key tasks will include but are not restricted to;

  1. Provide complex diary management support, to sort, distribute and prioritise incoming mail, using judgement and experience to decide which correspondence is passed to the team and which is retained for action as appropriate.
  2. To organise and attend meetings including preparation and circulation of all associate papers / documentation, minute taking including specifying decisions made and any action points. Responsible for taking forward allocated action points and to follow-up on any others to ensure parties are aware of and working towards completion timescales
  3. To organise and co-ordinate meetings/conferences at a national level and training events -  preparing materials/delegate packs and arranging catering/equipment.
  4. Deal with non-routine enquiries received by the department from doctors, managers, staff and external organisations, sending out all the relevant documents/other information as requested, providing direct support for all enquiries, progress chasing and problem solving.
  5. Support the planning and organisation of Training Programme Director, Associate Adviser  and Assistant GP Director recruitment.
  6. To carry out a range of administrative tasks applicable to their department/directorate and be able to provide cover for other team members as and when required. Work proactively suggesting and implementing changes to policies out with own role but within the directorate/department.
  7. To audio type/copy type correspondence and a range of other types of documents to the highest level of accuracy.
  8. Updating the NES and Deanery websites using Umbraco.

What you'll bring 
These will include but are not restricted to:

  • Relevant experience in an  office administrator/PA role including diary management, dealing     with correspondence, preparation of meeting papers, minute taking and general administrative duties.
  • Excellent organisational skills with the ability to manage the time of self,  prioritising tasks to meet challenging deadlines.
  • Excellent written and communication  skills.
  • A good working knowledge of Microsoft packages, Microsoft Word, Excel, PowerPoint  – Office 365
  • IT experience of database packages including electronic filing systems.
  • Ability to collate and produce reports and statistical information
  • Demonstrate honesty, integrity, care  and compassion when dealing with others, utilising tact and persuasion skills when necessary
  • Awareness of Data Protection legislation and appreciation of the   need for discretion and confidentiality in the workplace.​​​​​​​

If you are interested in this vacancy and would like further information, please refer to the job information pack below.

Informal enquiries to:  June Fraser, Senior Officer –

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.

Closing Date: 9th December 2022

Interview Date: 5th January 2023 via Teams

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment. Evidence of this must be produced upon request.  

We actively encourage applicants from a range of backgrounds, regardless of gender, age, disability, race, sexual orientation, religion or belief.

If you have any queries regarding the application portal or the recruitment process, please contact us at:

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