Job Advert
Hours: Full Time, 37.5 hours per week
Duration: Permanent
Location: NES is a remote friendly employer supporting office, remote and hybrid working. We’re happy to talk about how you want to work. Edinburgh, Westport 102
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
What you'll do
Provide effective and efficient administrative and PA support to the GP Postgraduate Dean.
Key tasks will include but are not restricted to;
- Provide complex diary management support, to sort, distribute and prioritise incoming mail, using judgement and experience to decide which correspondence is passed to the team and which is retained for action as appropriate.
- To organise and attend meetings including preparation and circulation of all associate papers / documentation, minute taking including specifying decisions made and any action points. Responsible for taking forward allocated action points and to follow-up on any others to ensure parties are aware of and working towards completion timescales
- To organise and co-ordinate meetings/conferences at a national level and training events - preparing materials/delegate packs and arranging catering/equipment.
- Deal with non-routine enquiries received by the department from doctors, managers, staff and external organisations, sending out all the relevant documents/other information as requested, providing direct support for all enquiries, progress chasing and problem solving.
- Support the planning and organisation of Training Programme Director, Associate Adviser and Assistant GP Director recruitment.
- To carry out a range of administrative tasks applicable to their department/directorate and be able to provide cover for other team members as and when required. Work proactively suggesting and implementing changes to policies out with own role but within the directorate/department.
- To audio type/copy type correspondence and a range of other types of documents to the highest level of accuracy.
- Updating the NES and Deanery websites using Umbraco.
What you'll bring
These will include but are not restricted to:
- Relevant experience in an office administrator/PA role including diary management, dealing with correspondence, preparation of meeting papers, minute taking and general administrative duties.
- Excellent organisational skills with the ability to manage the time of self, prioritising tasks to meet challenging deadlines.
- Excellent written and communication skills.
- A good working knowledge of Microsoft packages, Microsoft Word, Excel, PowerPoint – Office 365
- IT experience of database packages including electronic filing systems.
- Ability to collate and produce reports and statistical information
- Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary
- Awareness of Data Protection legislation and appreciation of the need for discretion and confidentiality in the workplace.
If you are interested in this vacancy and would like further information, please refer to the job information pack below.
Informal enquiries to: June Fraser, Senior Officer – June.Fraser@nhs.scot
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.
Closing Date: 9th December 2022
Interview Date: 5th January 2023 via Teams
You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment. Evidence of this must be produced upon request.
We actively encourage applicants from a range of backgrounds, regardless of gender, age, disability, race, sexual orientation, religion or belief.
https://www.careers.nhs.scot/about/who-we-are/
If you have any queries regarding the application portal or the recruitment process, please contact us at: EoS.ERRS@nhs.scot