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The post provides comprehensive secretarial and business administrative support to a multi-disciplinary team. The post-holder will contribute significantly to achievement of the role of the area through efficient provision of a variety of secretarial and administrative duties. The post-holder works independently for much of the time and demonstrates a clear understanding of the service. The post-holder will supervise the day to day administration of the service, ensuring its smooth running and efficiency. They will be the day to day supervisor of Band 2 and 3 staff within the service. The post-holder may have some delegated day to day responsibility for facility/site management ensuring health & safety legislation and policy is up-held and to ensure a safe working environment for patients, visitors and staff. The post-holder operates to provide secretarial/administrative support to the local multi-disciplinary team as required and will undertake day to day supervision of administrative staff. The post is an essential part of the support to the multi-disciplinary team. The post-holder has to deal with staff within the wider NHS organisation and those external to the organisation who have contact with the service. The post-holder is required to have excellent communication skills and has an important role in projecting a positive and professional image of the service concerned using their initiative to support the local multi-disciplinary team. They may have to act in the absence of direct supervision with tact and diplomacy. The post-holder will on occasion be first point of contact for complaints. The post-holder may be required to deal with staffing issues in the absence of their line manager. You must be able to demonstrate competence in the use of range of computer packages evidenced by experience or formal qualification e.g ECDL. You should have a recognised qualification in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ in Administration at Level 3, or significant relevant equivalent practical experience. The shift pattern for this post is Monday to Friday.
Informal Contact: Gillian McClelland, Business Support Coordinator
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
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