Job Advert
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
**Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage**
An exciting opportunity has arisen for an Administrative Assistant/ Clinical Management Team Secretary within Medicine of the Elderly & Stroke Medicine team at RIE. This is a varied, interesting and demanding post, working as part of a great busy team in an ever evolving environment.
A small snippet of your duties below:
- Supporting the Clinical Management Team with administrative tasks,
- Supporting the Departmental Personal Assistant, and covering during periods of leave,
- General administrative duties including answering the phone, filing, photocopying, stationery ordering, plus booking meetings and the respective rooms,
- Minute taking when required,
- Updating databases and spreadsheets
- Acting as first point of contact within the office for colleagues and patients,
- Occasional support for the Medical Secretarial team.
The post is full time office based, 37.5 hours, Monday to Friday.
Essential –
- Friendly manner with good interpersonal skills, be motivated to achieve results, ability to develop strong working relationships across multi-disciplinary teams, with a positive attitude to change.
- Previous experience working in an office environment,
- Knowledge of administrative procedures and Microsoft Office software,
- Highly motivated with excellent organisational, communication and interpersonal skills,
- High level of attention to detail and integrity,
- Flexibility to meet last minute demands,
- Reliable time management.
If you have any questions or would like to discuss the post, please contact Alison Cummings, Directorate Assistant, on 0131 242 1526, email Alison.cummings@nhslothian.scot.nhs.uk, or Caroline Koo, Senior Medical Secretary, 0131 242 6927, email Caroline.koo@nhslothian.scot.nhs.uk