Job reference: 150481
Salary: Band 4 (£27,598 - £30,019)
Job closing date: 04/06/2023
Job Type: Administrative Services
Location: Flexible Location
Employment type: Fixed-term or Secondment
Hours Per Week: 37.5
Job posted date: 22/05/2023
Employer (NHS Board) : NHS Education for Scotland
Department: Business Operations (NES Technology Service)

Job Advert

Employer (NHS Board): NHS Education for Scotland

Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office, remote and hybrid working (within the UK). We’re happy to talk about how you want to work.

Work Pattern: Fixed-term, Full Time, 37.5 hours per week.

Fixed-term or Secondment until 31/03/2024

*For NHS employee applicants: Secondment or SLA will be considered in the first instance.

Who We Are

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.

NES Technology Service (NTS) has created a strategic programme for the transformation of technology-based services to allow NES to become a leading technology organisation in Scottish Health, digital by default and fully aligned with the Scottish Government’s technology strategies.

Our Technology

We are in the business of providing safe, secure and innovative technology products and services that aim to improve outcomes across education, training, workforce, health and care in the public sector in Scotland. Using modern cloud-based technology we deliver sustainable products and services for the future.

The Opportunity

We are looking for an Administration Officer to join our small, but highly talented and growing team to collaborate and problem-solve some of the most complex challenges in health and social care.

Do you enjoy working at pace and being adaptive to an ever-changing environment? 

Do you enjoy working with a wide range of stakeholders and across a multidisciplinary team? 

Do you want to support colleagues in the Directorate and across the organisation, sharing information and expertise, where appropriate, and offering advice and support?

 Do you enjoy problem solving and collaborating with others? 

Working within the Business Operations team you will have the opportunity to provide comprehensive executive support to the NTS Senior Leadership Team that will directly inform the development and delivery of technology services for health and care professionals, and the general public.

Does this sound like you?

What We Love to See

Administrators offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

  • Extensive experience working in the field of business operations, including providing business support to meetings and production of formal minutes/action notes
  • Experience of supporting a senior role/s with the management of their diary, including prioritisation of incoming workload
  • Ability to confidently lead and facilitate the implementation of agreed actions arising from meetings with the Senior Leadership Team as appropriate.
  • Experienced with business operating policies and procedures, including their creation, development, and review 
  • High level of interpersonal, organisational, communication skills (both verbally and in writing) and a pleasant manner
  • Ability to work on own initiative, to organise and prioritise workload and to meet strict deadlines
  • Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary

Benefits Which Matter

As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

  • Life-work balance - with opportunities for flexible working and remote working
  • Generous NHS pension scheme
  • Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review
  • Annual Leave - 27 Days increasing in line with service plus 8 days public holiday
  • NHS discounts and more

Diversity and Inclusion

Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work. 

We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome. 

It’s not essential to be in an office administration role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.

If you are considering applying and feel it would be helpful to discuss this initially, please contact Carol Elliott

Next Steps

*NHS applicants who wish to apply on a secondment basis are strongly encouraged to discuss this with their current employer at the earliest opportunity.

Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.

All applicants who are shortlisted for interview will be contacted by e-mail.

Online interviews will take place on 15th or 16th June 2023.

For further information please refer to the Job Information Pack below.

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment. Evidence of this must be produced upon request.    

We actively encourage applicants from a range of backgrounds, regardless of gender, age, disability, race, sexual orientation, religion or belief.  


If you have any queries regarding the application portal or the recruitment process, please contact us at:  

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