Job Advert
NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.
NHSGGC Pharmacy Services Pharmacy Distribution Centre (PDC) Administrative Team Leader Band 4 Permanent 37.5 hours per week The shift pattern for this position is Monday to Friday 9am to 5pm We are a large team of friendly pharmacy staff looking for someone with good communication and organisational skills to manage a comprehensive and effective clerical administrative service to our Pharmacy Team. You will manage/lead the Admin Assistant in dealing with routine day to day enquiries from approximately 70 pharmacy staff within Unit F & Unit C at PDC, often being the first point of contact for pharmacy technicians and pharmacy support workers. You will ensure that all enquiries are dealt with in a timely manner and communicate appropriately and efficiently either face to face, by telephone or through email, taking appropriate action within clearly defined protocols. The successful candidate will be responsible for using the Scottish Standard Time System to enter and amend staff shifts, recording staff overtime, recording staff absences and for updating a variety of reports on a monthly basis. You will process sensitive and personal data onto electronic systems and be responsible for ordering department resources. A key responsibility of this post is processing and recording staff annual leave requests. You will attend departmental meetings, prepare agendas, record and distribute minutes when required and input data onto a database and scan and upload sensitive documents onto electronic databases. You will be required to maintain an efficient, accurate, up to date and effective filing system and prepare standard documentation for authorisation. You will also be responsible for typing letters and others types of correspondence when required and be responsible for the onward circulation of organisational information to all relevant pharmacy staff. You will be required to participate in the completion of monthly audits using all office systems and machinery (see Systems and Equipment Section). You will adhere to and comply with, Quality Assurance Guidelines, Pharmacy Services Policies and Procedures. The post holder may be required to provide cross cover for other sites, in line with duties above and will be required to undertake training in all aspects of the role. Diplomacy, discretion and the ability to communicate with individuals at all levels and professions both internally and externally to the organisation are essential qualities for this post. The following experience and skills are required: ECDL or equivalent, proficient in all Microsoft packages, excellent written and verbal communication skills, good planning and organisation skills, ability to work with little supervision e.g. using initiative, ability to work to deadlines, ability to work as part of a team, ability to follow protocols for work areas and contribute to review of these protocols, flexible approach to working and be able to prioritise workload. The following Skills are Desirable: Previous NHS experience and the knowledge/ability to use: eESS, SSTS, PECOS and Rotawatch. Previous experience of managing staff is desirable. The attached job description is a general outline of the above post however it is not exhaustive. The job description is subject to periodic review with the post holder. Duties may change in line with service changes and the post holder’s own personal development. Previous NHS experience is desirable, but not essential as induction and training will be provided. New employees will undertake an induction/training program. This will be a minimum of 4 weeks depending on the department and location. If you think you have the skills required for this post and would like further information or an informal chat please contact: Michelle Stevenson, Chief Pharmacy Technician PDC on 0141 347 8038 michelle.stevenson5@ggc.scot.nhs.uk Please note we anticipate a high level of interest in this position and may close the advert once a sufficient amount of applications are received. Therefore, please ensure you complete and submit your application at an early stage. |
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.
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