Job Advert
An exciting and immediate opportunity has arisen for an exceptional Team/Personal Assistant (PA) to work within the Programme Management Office, Corporate Services, NHS Greater Glasgow and Clyde.
This post is based at the Headquarters of NHS Greater Glasgow and Clyde, JB Russell House located in the West end of Glasgow on the Gartnavel Hospital Campus.
We are seeking to appoint an extremely well organised, motivated and enthusiastic individual with previous experience of working in a demanding and challenging PA, Team Secretary or Administrative Officer role together with an understanding of the NHS or a large and complex multisite organisation within the Public or Private sector.
Joining an established team, the successful candidate will need to be able to manage a fast paced, unpredictable workload with professionalism and above all demonstrate through experience a sound understanding of the need for discretion and diplomacy in a confidential setting. This role requires the ability to be flexible, along with excellent organisational and communication skills, and be experienced in minute taking at a senior level. The successfully appointed candidate will be expected to as part of the PMO team be responsible for co-ordinating, facilitating and supporting delivery of programmes of work; this includes ensuring robust document control is in place and assuring the quality of content held on the PMO Team SharePoint as well as undertake all aspects of secretarial/administrative support and have a high level of competency in using Microsoft Office, in particular Word, Excel, Power Point and Teams.
A proven track record of working at Senior Management/Board level in a busy organisation where competing priorities are a daily challenge is essential. On a day to day basis you can be liaising directly with NHS Greater Glasgow and Clyde's Senior Management Team, including Directors, Clinicians, Operational Managers, Non-Executive Board Members , Scottish Government Health Directorate and the Cabinet Secretary's office, MSPs/MPs/MEPs , other health organisations, partner agencies, trade union representatives and members of the public, ensuring that a customer and performance focus promotes a positive image of the organisation.
Applications are welcome from those who have a recognised qualification in Administration equivalent to HNC in Secretarial Studies or Business Administration, or SVQ in Administration at Level 3, or significant relevant equivalent experience. It is essential that the post holder can demonstrate a high degree of organisational ability, together with excellent analytical, written and oral communication skills. The shift pattern for this post is 9.00am – 5.00pm.
Informal Contact: Kara Black, PMO Administrator, Tel No: 0141 201 4459
Details on how to contact the Recruitment Service can be found within the Candidate Information Packs .
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.
EU Settlement Scheme
EU, EEA or Swiss nationals are strongly encouraged to join the EU Settlement Scheme prior to 30th June 2021. As part of the recruitment process, you will be required to produce proof of your EU Settlement status from 1st July 2021 to demonstrate your Right to Work in the United Kingdom.
Existing employees may be asked to provide evidence of their EU Settlement Status from 1st July 2021.
Further information: https://www.gov.uk/settled-status-eu-citizens-families.