Administration Manager - Obstetrics and Gynaecology

This is a full-time permanent position.  Shift pattern: Mon-Fri 9am – 5pm

• Responsible for managing the administrative and clerical work within Obstetrics & Gynaecology, ensuring that it is performed to a high quality and carried out effectively
• Develop and maintain the administrative and secretarial systems and processes to effectively support the clinical service.
• Undertake line management responsibility for all administration and clerical (A&C) staff within Obstetrics & Gynaecology.
• Responsible for recording sickness absence, annual leave and other leave on departmental and NHSGG&C systems for all A&C staff.
• Work closely with local management team in the achievement of service objectives including waiting times and HEAT targets.

• The post-holder is required to be educated to SVQ/111, HND in Secretarial / Business Administration (or equivalent experience) with significant demonstrable experience in a senior administrative role, working in a complex, developing environment preferably within the NHS.
• Highly developed organisation skills, including the ability to prioritise conflicting priorities, solve problems and work under pressure to tight timescale.
• Experience of staff management / supervision.
• Excellent interpersonal, leadership and negotiation skills.
• Excellent written and verbal communication skills with the ability to communicate effectively with patients and colleagues at all levels with the ability to retain credibility at all levels.
• Ability to form good working relationships, promote team working and work effectively within a multidisciplinary environment.
• Ability to work proactively on own initiative, flexibly and autonomously.
• Proficient in the use of IT systems and typing skills as evidenced by experience or formal qualification e.g. ECDL, RSA 3 / Recognised advanced typing levels.
• Knowledge  and  understanding  of  managing  Waiting  Lists  and  NHS  HEAT  Targets (desirable).
• Knowledge and understanding of all NHS GG&C policies, procedures and regulations
• Knowledge of Health Service (desirable) and of working in a large complex organisation (desirable).​​​​​

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.   

​​​​​​​Informal Contact: Craig Spinks, Contact Number 0141 201 3332, Email Craig.Spinks@ggc.scot.nhs.uk