Job Advert
**** COVID-19 - Please note that during this time all interviews will be conducted remotely. If successful you will also initially be working remotely in line with guidance from Scottish Government***
Closing date for this post has now been moved to the 12th of July 2020- Sunday at 11:59PM
Who We Are
NHS Education for Scotland (NES) is a Special Health Board whose mission is to contribute to the highest quality of healthcare throughout NHS Scotland by promoting best practice in the education and life-long learning of all staff.
The remit of the Workforce Directorate is to support the people infrastructure of NES and align to the Scottish Governments Everyone Matters: 20:20 Workforce Vision.
The Workforce Directorate provides a comprehensive Human Resources and Organisational Development and Learning service to NES and externally to NHS Scotland.
What you'll do
This role is part of the Workforce Infrastructure team within the Workforce Directorate. This team is responsible for providing the functional and technical support for all the Directorate's systems as well as providing HR data for reporting and analysis to the Directorate and wider organisation. The person within this role will mainly be responsible for providing comprehensive administrative and customer service support across a range of HR system and data quality activities, liaising with staff throughout NES as well as external stakeholders.
The key responsibilities of this role are: -
• Often acting as the first point of contact within the team. Managing helpdesk tickets whilst re-allocating any queries amongst the team as appropriate.
• Ensuring data quality is maintained across a wide variety of HR systems, working with large sets of data on a regular basis
• Transferring and inputting (often confidential) employee data across various systems, ensuring this information is stored both accurately and securely.
• Supporting the team in working with technology to create and improve automated processes and data flows.
• Any ad hoc administration task as required.
What you’ll bring
These will include but will not be limited to:
• Excellent communication and organisational skills
• A strong working knowledge of Microsoft packages including Excel
• A range of Administrative experience including experience of maintaining and collating data
• Ability to organise own workload and time and be able to prioritise tasks by differentiating levels of urgency.
If you are interested in this vacancy and would like further information, please refer to the below Job Information Pack which includes the Job Summary, Person Specification and Conditions of Service.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.
CVs will not be accepted.
Interview Date: From 28th July 2020 (via Teams)