Job Advert
*** COVID-19 – Please note that during this time all interviews will be conducted remotely. If successful, you will also initially be working remotely in line with the guidance from the Scottish Government***
We are looking for a dynamic, self-motivated individual to join the Business Support Shared Services Team in Glasgow as an Administrative Assistant based at our Glasgow offices. The centre provides delivery of education to all members of the dental team as well as administrative support across all dental workstreams.
Who We Are
NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.
The Dental Directorate is responsible for the management, funding and provision of Postgraduate Education for Dentists and Dental Care Professionals within Scotland and pre-registration training for dental nurses. Postgraduate Education is provided for practitioners within the General Dental Service, Public Dental Services and the Hospital Dental Service. The Directorate is responsible for overseeing the provision of Vocational Training for new dental graduates and CPD courses for general dental practitioners and the dental care professionals. In addition to this the directorate oversees the dental training grades in the Hospital service and is responsible for the management of Dental ACT and student outreach funds.
What you'll do
These will include but will not be limited to:
- Carry out a range of administrative tasks applicable to the workstream/directorate and be able to provide cover for other team members as and when required.
- Maintain department databases and spreadsheets ensuring these are kept up to date and entering data to a high level of accuracy and efficiency.
- Support the planning and organisation of events, such as meetings, training events, conferences at a national level. This can include diary management, booking venues, liaising with participants, preparation of materials/delegate packs and arranging catering, equipment and accommodation as required.
- Perform general office duties including answering phone calls, filing and photocopying. Compile information packs and mailings, issuing paperwork, dealing with returns, and processing forms.
- The job will require you to provide support services to staff and visitors to the Glasgow Dental Education Centre including reception services, meeting room booking administration, meeting room set-up, (including use of audio visual equipment, room set ups, clearing rooms and ensuring catering requirements are met). There are some physical aspects to the role required during room set up and tidying up after events.
What you'll bring
These will include but are not restricted to;
- NVQ Level 2 or equivalent, in a related subject area.
- A good working knowledge of Microsoft packages.
- High level of interpersonal, organisational and communication skills and a pleasant manner.
- Reception or customer service skills, with a helpful, flexible attitude.
- Excellent organisational skills and ability to prioritise own workload and work to deadlines.
- Ability to work within a complex and dynamic changing team.
If you are interested in this vacancy and would like further information, please email: Amanda.dean@nhs.scot or refer to the job information pack below which includes a copy of the Job Summary, Person Specification and Conditions of Service.
Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.
Closing date: 22nd September 2021
Interview date: Week commencing 11th October 2021 (exact date to be confirmed)
We actively encourage applicants from a range of backgrounds, regardless of gender, age, religion, race, sexual orientation, religion or belief.
https://www.careers.nhs.scot/about/who-we-are/
If you have any queries regarding the application portal or the recruitment process, please contact us at: NES HR Recruitment: recruitment.hr@nes.scot.nhs.uk