The closing date for this job has now passed.

Job reference: 050295
Salary: Band 4 (£22,927 - £25,223)
Job closing date: 17/04/2021
Job Type: Administrative Services
Location: 2 Central Quay, Glasgow
Employment type: Permanent
Hours Per Week: 18.75
Job posted date: 12/04/2021
Employer (NHS Board): NHS Education for Scotland
Department: Professional Development

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Who We Are

NHS Education for Scotland (NES) is an education and training body and a special health board within NHS Scotland, with responsibility of developing and delivering education and training for the healthcare workforce in Scotland.


The Medical Directorate is responsible to the NES Board and through the Board to Scottish Government for the commissioning and delivery of postgraduate medical education in Scotland. This training is delivered in general practices and health boards to standards set by the General Medical Council (GMC). The role of the Directorate is to oversee training, manage the trainee’s progress through the training programme and ensure the training is delivered to GMC standards.

The five regional offices are an integral part of the NES Medical Directorate and staff contribute to various training management, quality and professional development activity. This also facilitates close working relationships with the wider NHS through regional workforce and local Health Board structures, and with the five Scottish Medical Schools.

There are 66 separate speciality curricula leading to a recognised Certificate of Completion of Training; and some 38 recognised sub-speciality programmes. These curricula are promulgated by some 15 medical Royal Colleges and faculties are delivered in both primary and secondary care environments under the control of the 14 NHS Scotland territorial boards. The Scotland Deanery is responsible for the overall quality and management of the training programmes that deliver these curricula. The Directorate has a number of roles encompassing areas specific to Medicine in addition to more corporate responsibilities:

    1. Support the education of undergraduate medical students through the distribution and performance management of the Medical Additional Costs of Teaching (ACT funding). The distribution exercise is undertaken in close collaboration with the University Medical schools and NHS territorial Boards through four Regional Medical ACT groups.  Performance management data is collected to provide information on the quality of training placements.
    2. Through a robust system of educational governance operate all approved foundation and speciality -including GP- training programmes.
    3. Ensure the effective delivery of the Quality Improvement Framework for medical education and training as laid down by the General Medical Council (GMC), through a system of Quality Management able to demonstrate that Local Education Providers are meeting the GMC standards. This is undertaken as part of a wider corporate responsibility to ensure the delivery of high quality training in all health disciplines.
    4. Recruit to and manage the postgraduate training of doctors in Foundation, Core and Speciality (including GP) programmes.
    5. Manage study leave, clinical academic training, flexible training, careers guidance, trainer development and training for doctors in difficulty.
    6. Support and manage the work of the Remote and Rural Health Education Alliance (RRHEAL) and the Community Hospital Improvement Network (CHIN).


What you'll do 

Key tasks will include but are not restricted to:

  • To provide a high level of pro-active administrative support in the Safety and Improvement Workstreams as well as the providing wider support within Professional Development as required.
  • To act as first point of communication for the Safety and Improvement workstreams, providing a professional and efficient service to all contacts; deal with all routine enquiries and escalate those of a more complex nature as required.
  • To support meetings for the Safety and Improvement workstreams, arranging multi-professional meetings, preparing agendas, meeting papers and taking and transcribing formal minutes as required, maintaining membership and email addresses.


What you'll bring

These will include but are not restricted to;

  • You will also be expected to deal with email and telephone queries from a variety of professionals in a courteous and professional manner. 
  • You should have relevant experience in an administrative role and a knowledge of the NHS would be advantageous.  
  • An effective team player, you will possess excellent organisational, communication and IT skills. 


Informal enquiries may be directed to Paul Watson Paul.Watson@nhs.scot


Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.

***Updated: Closing date: 17th April 2021

Interview date: From 3rd May


**** COVID-19 – Please note that during this time all interviews will be conducted remotely.  If successful, you will also initially be working remotely in line with the guidance from the Scottish Government***


If you have any queries regarding the application portal or the recruitment process, please contact us at: recruitment.hr@nes.scot.nhs.uk

Take a look around the company https://jobs.scot.nhs.uk/